Project Coordinator - Business Transition & Move Management

Job description

Turner & Townsend are seeking a Project Coordinator to support Business Transition & Move Management (BTMM) across both project delivery and financial/operational management. This is a hands-on role supporting multiple projects and project managers from planning through execution and closeout, with significant responsibility for project controls, financial tracking, reporting, and client/vendor administration. The ideal candidate is highly organized, detail-oriented, financially capable, resourceful, and proactive. Strong critical thinking and problem-solving skills are essential. We need someone who can work through incomplete information, think outside the box, adapt quickly when conditions change, and take ownership rather than waiting for step-by-step direction. Type of Work The position combines project coordination, financial management, project controls, and hands-on field execution. Typical Responsibilities Include Project and move coordination, execution, and closeout. Site walks, inventories, move execution, and decommissioning activities. Accounts receivable (AR) tracking and client payment follow-up. Revenue tracking (RT), financial reporting, and project financial reconciliation. Invoice and billing coordination/tracking. Vendor setup, onboarding, and tracking. Purchase order (PO) creation, tracking, and management. Monitoring project budgets, invoices, and financial status. Maintaining project and financial dashboards and reporting. Identifying financial or operational discrepancies and following them through resolution. Heavy use of Smartsheet for schedules, trackers, dashboards, reporting, and workflow management. Supporting project managers with both day-to-day delivery and overall project controls. Provide onsite leadership and supervision of vendors during move and decommissioning execution, clearly communicating expectations, coordinating activities, addressing issues in real time, and maintaining a professional, confident presence with clients and stakeholders. Basic financial aptitude and comfort working with project financial data Advanced organizational skills and exceptional attention to detail MS Office Suite Strong Smartsheet proficiency or the ability to become highly proficient quickly Ability to anticipate upcoming needs, risks, dependencies, and potential issues Strong critical thinking, problem-solving, and analytical skills Resourceful and comfortable developing solutions independently Ability to manage multiple projects, deadlines, and competing priorities simultaneously Strong leadership, communication, and client-facing skills Demonstrates sound judgment, situational awareness, discretion, and sensitivity Strong team player with a collaborative, team-first mindset Flexible and adaptable with the ability to quickly adjust to changing priorities Maintains a positive, solutions-focused attitude Strong follow-through with clients, vendors, financial items, and actions Comfortable working in a fast-paced, client-facing environment Willing and able to travel as required Available to work nights and weekends when required Ability to remain on feet for 8+ hours Ability to lift and carry up to 30 lbs. Comfortable working in active office, construction, relocation, and move environments Able to work independently with limited supervision while collaborating effectively with a broader project team *On site requirements might change based on client needs* SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list. Any speculative or unsolicited CV’s will be treated as a direct application. It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success. Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.