Project Coordinator - EU SEE LOT 1

Job description

Job Title: Project Coordinator - EU SEE LOT 1 (Internal Vacancy) Cluster: Civic Space Research Salary: USD 49,829.96 per annum, (excluding benefits) Contract Type: Fixed-term contract until 31 December 2029 (project end), subject to successful probation and funding availability. Location: Remote. Preferably in Brussels (Belgium). Some level of international travel will be required. The jobholder must have the right to work in location where they are based Reports to: Civic Space Cluster Lead Direct Reports: EU SEE Research Advisor (2) Role Overview: CIVICUS is part of a consortium, the European Union System for an Enabling Environment (EU SEE Lot 1), led by HIVOS, and will be responsible, together with consortium members to implement an Early Warning and Monitoring Mechanism to document changes and shed light on trends in the enabling environment for civil society. The consortium has a network of civil society organisations (Network Members) in over 80 countries in Africa, Latin America and the Caribbean, Asia-Pacific and Middle East who produce the following: Alerts and events on at least a bi-weekly basis. Enabling Environment Snapshot. An annual Country Focus Report, following the organisation of a representative panel. Furthermore, Network Members are to conduct advocacy activities to improve the environment they operate in; to participate in Monitoring and Evaluation activities; training and exchange sessions, capacity building sessions, among other activities. CIVICUS within the consortium leads on the EU SEE methodology and research and will lead on the analysis of data produced among Network Members. CIVICUS will publish six research products based on EU SEE data before December 2029. The EU SEE (Lot 1) Project Coordinator plays a critical role in coordinating CIVICUS’ activities within the consortium and its network of Network Members. The EU SEE (Lot 1) Project Coordinator will act as the operational deputy to the Civic Space Research Lead regarding the EU SEE (Lot 1) project and will manage the day-to-day coordination of EU SEE (Lot 1). This role includes coordination: relations with EU SEE consortium partners, through the different Working Groups; the subgrants, including contracting, deliverables and project administration (such as payment requests to HIVOS etc); research deliverables. relationship with Network Members. relationship with Lot 2 (Flexible Support Mechanism) the annual narrative report, in collaboration with the MEL Officer The Project Coordinator will have the following people reporting to them: EU SEE Research Advisor EU SEE Research Advisor The Project Coordinator will also coordinate the above with other staff members who are working on the project, including the Advocacy Officer, Communication Officer, MEL Officer, Research Advisor, in collaboration with the Civic Space Research Lead. Areas of Responsibilities Coordination Coordinate relations with EU SEE consortium partners, through the different Working Groups, and represent CIVICUS in the EU SEE consortium. Serve as the interface between the EU SEE Lot 1 consortium and CIVICUS. Coordinate the research deliverables of CIVICUS within EU SEE Lot 1, including the six research papers to be produced, and data analysis, in collaboration with the Research Advisor, the Research Officer and the Civic Space Research Lead. Coordinate the subgrants (FSTP), including contracting, deliverables and project administration (such as payment requests to HIVOS etc); Coordinate the relationship with Network Members. Coordinate the relationship with Lot 2 (Flexible Support Mechanism) within CIVICUS. Ensure the annual narrative report reflects the contribution made by CIVICUS. Research Coordinate the research deliverables of CIVICUS within EU SEE Lot 1, including the six research papers to be produced by December 2029, and the data analysis, in collaboration and coordination with the Research Advisor, the EU SEE Research Officer, the Civic Space Research Lead and the wider EU SEE consortium; Play an active role in the continued development of EU SEE’s methodology, in collaboration with CSRC’s Research Advisor; Ensure EU SEE research products made by Network Members are of high quality and advise, if necessary, for additional trainings or capacity development initiatives. Managing of partners relations Coordinate the relationship with Network Members, including through communication, monitoring and managing grants in line with donor requirements. This includes coordinating the contracting with NMs. Provide research advice and associated support to partners through, among others, the review of the research products by Network Members. Ensure coordination with the CIVICUS Monitor team and SEE partners when relevant. Person Specification Education, Language & Qualifications Master’s degree in social sciences, Politics, International Relations, Development Studies and any related field or equivalent work experience. Fluency in verbal and written communication in English, additional language proficiency in French is required. Essential Knowledge, skills and Experience At least seven years of professional experience undertaking research on human rights and the enabling environment for civil society. Highly proficient in Microsoft Office Suite, especially Excel. Excellent research and analytical skills. Demonstrated prior experience in project management of donor-funded programs and working with consortia or alliance of civil society organisations. Strong strategic thinking and planning and reporting skills. Demonstrated collaboration, coordination and partnership building abilities, both internally within an organisation and externally. Strong interpersonal skills and ability to work as part of a diverse, virtual team. Ability to analyse complex sets of information and identify trends. An understanding of international human rights frameworks related to fundamental freedoms of association, peaceful assembly and expression. Strong interpersonal skills and ability to work as part of a diverse, virtual team. Well-organised, with the ability to work independently. Ability to engage effectively with consortium partners, donors and local civil society partners. Have strong existing ties with the EU institutions and Brussels-based civil society networks. Desirable Knowledge, Skills and Experience Experience with data analysis, including data management Previous experience with EU funded programs highly desirable Experience working as part of a consortium or groups of organisations that support civil society Experience working with members-based organisations and responding to multiple demands from civil society. The closing deadline for applications is on the 16th of October 2026 at 11:59pm SAST Application instructions: Applicants are advised not to use autofill when completing the application form for this job. To avoid errors, please fill out the form manually without using autofill. AI-generated CVs/resumes and cover letters are not permitted. All application materials must be written by the applicant and accurately reflect the applicant’s skills, qualifications, and experience. Applications that contain AI-generated materials will not be considered. Your application should comprise of: A full CV, including educational and professional qualifications, a full employment history showing the positions, responsibilities held, and relevant achievements A cover note of not more than one page outlining your motivation for applying for the role. Short listed candidates will be contacted 2 weeks after the closing date to schedule interviews. We appreciate and consider each application submitted. However, given the large volume of applications received, we find it impossible to respond to each applicant immediately. You will hear from us within three weeks only if you’re shortlisted for the next steps. We will update all applicants once the position has been filled. CIVICUS reserves the right to withdraw any of our vacancies at any time.