Project Coordinator Onsite

Job description

Summary: Supports the PMO in coordinating and tracking facility and capital (CAPEX) improvement projects across STULZ's Maryland, Tennessee, and Texas locations. Responsibilities include project scheduling, contractor/vendor coordination, purchase order and budget tracking support, meeting coordination, and maintenance of project documentation. This position reports directly to the Director of PMO; requires strong self-direction, organizational skills, and the ability to manage multiple concurrent projects in a fast-paced manufacturing environment. This is a full-time, in-office position based at the assigned STULZ facility, Monday through Friday. No remote or hybrid work option is available for this role. Essential Duties and Responsibilities: Primary Responsibilities • Coordinate scheduling and logistics for assigned facility/CAPEX projects (renovations, equipment installs, contractor and GC work) across MD, TN, and TX sites • Track project milestones, deliverables, and deadlines in the PMO's project tracking system (, MS Project, or Confluence/Jira); flag slippage or at-risk items to the assigned Project Manager • Maintain and update project documentation, including scope statements, charters, RAID logs, issue logs, change logs, and meeting minutes • Schedule and coordinate project meetings; prepare agendas, distribute pre-reads, and document decisions and action items • Support purchase order creation, tracking, and invoice reconciliation for facility/CAPEX vendors and contractors in SAP • Serve as a day-to-day point of contact between the Project Manager, site facility contacts, contractors/GCs, and internal departments (Engineering, Purchasing, Production, EHS) • Track permits, inspections, and compliance requirements tied to facility projects; escalate gaps or delays to the Project Manager or Director of PMO. • Support budget tracking by monitoring actual vs. forecast spend on assigned projects and flagging variances • Coordinate site visits, vendor walkthroughs, and material/equipment deliveries with site contacts • Support vendor/contractor onboarding, including certificates of insurance and SAP vendor setup • Assist the Project Manager in preparing status updates and reporting for ELT and stakeholder review • Additional duties as assigned by the PMO Director to support successful project delivery Secondary Responsibilities • Provide backup coordination support on other active facility projects as needed, based on PMO workload and staffing • Support cross-site coordination when a project impacts more than one STULZ facility Qualifications: To perform this job successfully, an individual must be highly organized, detail-oriented, and able to manage multiple concurrent projects and deadlines in a fast-paced manufacturing and facilities environment. Strong written and verbal communication skills and good judgment in a multi-stakeholder environment are required. Education/Experience: This position requires a high school diploma or equivalent; an Associate's or Bachelor's degree in construction management, project management, business, or a related field is preferred. 2-5 years of experience in project coordination, facilities/construction, or a manufacturing environment is required. Familiarity with standard project management concepts, scheduling, and documentation practices is required. Required Skills: Proficient in Microsoft Office (Excel, Word, Outlook and Project), including basic formulas in Excel Experience with project tracking/scheduling tools (, MS Project, Atlassian or similar) preferred SAP experience preferred Ability to read and track basic construction/facility schedules and scopes of work Must have the ability to follow and give clear written and verbal instructions in English Must have the ability to speak effectively with contractors, site staff, and internal stakeholders to perform daily duties Other Skills: Self-motivated/Self-directed Excellent organizational and time-management skills Detail-oriented with strong follow-through Comfortable working directly with contractors, facility/site staff, and cross-functional internal teams Project coordination experience or CAPM certification a plus, not required Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, reach with hands and arms, stoop, talk, or hear. This role also requires periodic walking of active production, warehouse, and construction/renovation areas, and may require the use of basic PPE (hard hat, safety glasses, hearing protection, steel-toe shoes) during site visits. Specific vision abilities required close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: While performing the duties of this job, the employee works primarily in an office environment within a manufacturing plant, with regular on-site visits to active production, warehouse, and construction/renovation areas across the assigned campus. This is a full-time, in-office position, Monday through Friday. No remote or hybrid work option is available for this role.