Project Coordinator - Precast

Job description

About York At York, we are bold, fast, and relentlessly focused on what matters: our clients . While others get lost in bureaucracy and outdated thinking, we cut through the noise. We challenge the status quo, move with urgency, and make decisions that serve our clients, not just our bottom line. We take full ownership, work together to solve complicated problems, and execute - no excuses, no shortcuts. This is not the place for complacency. Our team thrives in a high-performance, no-BS environment - we are a group of high performers who think critically, move fast, and follow through. The success of our business depends on the willingness of our team to ditch antiquated ways of operating and adapt new methods for achieving excellent results. This is how we work. This is how we win. Position: Project Coordinator - Precast Reports to: Manager, Preconstruction and Delivery Position Summary The Project Coordinator - Precast is a critical link between York Precast's project managers, clients, drafting team, and plant operations. This role owns the day-to-day coordination of project drawings, manages the flow of information from initial client direction through to approved shop drawings, while also supporting estimating activities, material procurement, and general project administration. Acting as a frontline point of contact between PMs and clients on all drawing and technical matters, this role requires someone who is technically literate, highly organized, and comfortable keeping multiple projects on track simultaneously in a fast-moving manufacturing and construction environment. Key Responsibilities 1. Drawing Coordination & Technical Liaison: Serve as the primary point of contact between project managers, clients, and the drafting team on all drawing and technical coordination matters. Manage the flow of project drawings from initial client-issued documents through internal review, revision cycles, and approval for shop drawing production. Track drawing statuses, revision histories, and outstanding items across active projects, ensuring nothing falls through the cracks. Coordinate RFIs, submittals, and technical clarifications between clients, engineers, and internal stakeholders in a timely and organized manner. Ensure the drafting team has complete and accurate information before drawings move into shop drawing production. Maintain organized, up-to-date drawing registers and project document logs for all active and completed projects. 2. Estimating Support: Assist with the preparation and assembly of project estimates, including quantity take-offs for concrete, steel, hardware, and related materials. Review drawings and specifications to identify scope, exclusions, and assumptions relevant to pricing. Maintain estimating templates and historical cost data to support accurate and efficient bidding. Coordinate with the Director of Operations and technical staff to compile bid packages and submissions. 3. Material Procurement & Ordering: Calculate and confirm material quantities required for production based on approved drawings and project scope. Issue and track purchase orders for concrete materials, steel, embedments, hardware, and other project-specific supplies. Coordinate delivery schedules with suppliers to ensure materials arrive in alignment with production timelines. Monitor open orders, resolve discrepancies, and escalate supply issues that may impact project schedules. Maintain accurate procurement records and support the development of supplier pricing and relationship management. 4. Project Administration: Maintain project files and documentation throughout the project lifecycle, including contracts, correspondence, change orders, and closeout records. Track project schedules and milestones, flagging coordination issues or delays to the appropriate team members. Support the preparation of project status reports, meeting minutes, and internal communications. Contribute to the continuous improvement of administrative and coordination processes as York Precast scales. Qualifications 2–5 years of experience in a project coordination, drawing coordination, or construction/manufacturing administration role Ability to read and interpret construction drawings, shop drawings, and technical specifications — precast concrete experience is a strong asset Experience managing drawing registers, RFI logs, submittal trackers, or similar project documentation systems Familiarity with procurement processes including issuing POs, tracking deliveries, and working with material suppliers Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with project management, ERP, or drawing management software is an asset Strong organizational skills with the ability to manage multiple projects and priorities simultaneously Clear and professional written and verbal communication skills, comfortable liaising directly with clients and external stakeholders Detail-oriented with strong follow-through and a proactive approach to identifying and resolving coordination gaps Comfortable working in a growing operation where processes are actively being built and refined