Project Coordinator - Spark

Job description

Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack — from electrons to tokens — to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster. We're in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We're solving that — with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI. We're looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services. If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe. About the Role: We are seeking a highly organized and proactive Project Coordinator to support multiple Technical Project Managers (TPMs) leading Spark modular datacenter deployment and/or product development projects. You will own the administrative processes and document control infrastructure to enable Spark TPMs to stay focused on driving project schedules and mitigating project risk. This is an administrative and document control role with high growth potential. You will support the Spark TPMs by keeping information organized and accessible, which may include: managing and maintaining folder structures, ensuring documents are filled correctly, running design and submittal review sessions, tracking action items, scheduling meetings, and ensuring the day-to-day coordination of a high-velocity, multi-site deployment program runs smoothly. The ideal candidate is highly organized, has a bias toward action, and is energized by the complexity of physical infrastructure projects. Rather than waiting to be told what needs tracking, you build the system, maintain it, and continuously improve processes to support exceptional project execution. What You'll Be Working On: - Documentation Management: Organizing, managing, and updating project-related documents to ensure version control and accessibility. - Design & Submittal Review Coordination: Create, track, and manage access to multiple design & submittal review processes in parallel. - Meeting & Event Coordination: Schedule and facilitate recurring and ad hoc project team meetings and design reviews, prepare agendas, capture salient points and actions, and distribute follow-ups with clear owners and due dates using established action item tracking tools and processes. - Budget & Cost Tracking: Maintain project cost trackers and support the preparation of project financial summaries. - Procurement Tracking: Coordinate across multiple supply chain category managers to drive consolidated, project-specific procurement trackers. - Process Improvement: Identify gaps in existing coordination workflows and help build the systems, automations, and templates that will scale the Spark program, leveraging AI-driven workflows where appropriate. What You'll Bring to the Team: - Experience: 3-6 years of experience in project coordination, project management, or document control functions, ideally in a related physical-world and technical industry. - PM Software Proficiency: Hands-on experience with at least one scheduling tool (Smartsheet, MS Project, Primavera P6, or similar), one project management tool (preferably Jira), and one or more document control & review systems (BlueBeam, ProCore). Comfortable building and maintaining trackers and dashboards from scratch. - Organizational Mastery & Attention to Detail: Demonstrated ability to not only create and maintain organizational structures, but also create the process documentation and training for end users and your customers. You catch details that others miss and seek clarification to fill in the gaps. - Communication Skills: Clear, concise written and verbal communication. You can take complex information and distill it into organized summaries for different audiences without losing accuracy. - Bias Toward Action Balanced with Sound Judgement: You demonstrate a bias toward action by identifying what’s needed, make reasonable assumptions, confirm with the right people, and get moving. - Team Collaboration: Must be a dedicated team player, willing to take on additional roles and responsibilities as needed to support project success. - Positive Attitude & Eagerness to Learn: Exhibits a positive attitude and a strong willingness to learn and adapt in a fast-paced environment. Bonus Points: - Experience supporting multiple project managers simultaneously across concurrent projects. - Familiarity with data center, modular infrastructure, or energy deployment environments. - Experience with pre-construction or construction administration. - Exposure to procurement or supply chain tracking for hardware or capital equipment. Benefits: - Competitive compensation - Restricted Stock Units - Paid time off & paid holidays - Comprehensive health, dental & vision insurance - Employer contributions to HSA account - Paid parental leave - Paid life insurance, short-term and long-term disability - Professional development & tuition reimbursement - Mental health & wellness support - Commuter benefits (parking & transit) - Cell phone stipend - 401(k) Retirement plan with company match up to 4% of salary - Volunteer time off Compensation Range Compensation will be paid in the range of up to $110,000 - $135,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicants knowledge, education, and abilities, as well as internal equity and alignment with market data. Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.