Project Coordinator, Sr.

Job description

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Coordinator, Sr. based in the United States.** The Senior Project Coordinator will support day-to-day operations by ensuring administrative processes, project documentation, and data management activities are completed accurately and efficiently. Working remotely, you will collaborate closely with operations, fleet management, and quality control teams to maintain reliable records and keep workflows running smoothly. You will oversee subcontractor reporting, manage customer and job data, and coordinate the processing of essential documents. The role also involves preparing recurring reports, maintaining tracking systems, and ensuring operational software remains up to date. This temporary opportunity is ideal for an organized, detail-oriented professional who enjoys multitasking and supporting cross-functional teams. The position is full-time, hourly, and eligible for overtime, with an anticipated duration from early November 2026 through approximately March 2027. ### Accountabilities: As Senior Project Coordinator, you will provide administrative and operational support to ensure accurate documentation, timely reporting, and effective coordination across several business functions. Your main responsibilities will include: - **Manage data entry and records:** Enter and maintain job reports and customer information submitted by subcontractors in the Customer Relationship Management (CRM) system. - **Coordinate subcontractor workflows:** Send and receive work through internal subcontractor management software and ensure tasks and documentation are processed efficiently. - **Monitor billing documentation:** Follow up on subcontractor billing documents to ensure they are received and processed within the required turnaround times. - **Maintain tracking systems:** Update shared tracking documents with current information and ensure records remain accurate, organized, and accessible. - **Support lead vendor reporting:** Access lead vendor software, retrieve callback reports, and process the relevant information in the CRM system. - **Prepare fleet reports:** Compile weekly fleet reporting and provide the information to the Fleet Supervisor for review and interpretation. - **Assist with quality control administration:** Work with the Quality Control Manager to ensure relevant software and records are accurate and up to date. - **Collaborate across teams:** Provide administrative assistance to the Operations Manager, Fleet Supervisor, and Quality Control Manager on assigned projects and operational tasks. - **Handle additional responsibilities:** Complete other duties as needed to support business operations and team priorities. **Requirements:** The ideal candidate is organized, dependable, and comfortable managing multiple administrative tasks in a remote environment. Strong attention to detail, communication skills, and proficiency with standard office software are essential. The required qualifications include: - **Education:** High school diploma or equivalent. - **Experience:** At least one year of experience in administration or a related role is preferred. - **Technical proficiency:** Working knowledge of Microsoft Office Suite or comparable productivity software. - **Organizational skills:** Strong attention to detail and the ability to maintain accurate records, manage documentation, and meet deadlines. - **Communication:** Excellent written and verbal communication skills, with proficiency in reading, writing, and communicating in English. - **Multitasking and teamwork:** Ability to prioritize competing tasks, work efficiently, and collaborate effectively with colleagues across different functions. - **Remote work readiness:** Ability to maintain a dedicated home workspace free from distractions during working hours. - **Work environment and physical requirements:** Comfort working at a desk and using a computer for extended periods. **Benefits:** - **Hourly compensation:** $25–$30 per hour. - **Full-time schedule:** Hourly position eligible for overtime. - **Remote flexibility:** 100% remote work from an appropriate home office. - **Temporary assignment:** Expected to run from early November 2026 through approximately March 2027. - **Cross-functional experience:** Opportunity to work closely with operations, fleet management, and quality control teams. - **Inclusive workplace:** Equal opportunity employment, with employment decisions based on relevant qualifications, skills, and experience.