Project Governance Coordinator

Job description

We are seeking a well-organized, diligent, and detail-oriented program governance coordinator ideally with experience working in a major program environment. The Program Governance Coordinator supports effective governance, meeting coordination, reporting, process compliance, and forward planning for Executive decision-making. This position is key to ensuring that Executive meetings are properly coordinated and administrated and that the various program teams and business units remain aligned on outcomes and action items. Key responsibilities include: Working with Program Directors, Subject Matter Experts, and other senior level team members to organize and quality check content for regular governance forums, ensuring that recommendations are clearly articulated and that outcomes and action items are captured accurately. Working with key stakeholders to forward plan meeting agendas in-line with the needs of the program and that decision-points are properly identified and documented. Providing the link between individual governance forums to ensure that common themes, discussion points, and action items are effectively tracked and communicated. Supporting routine reporting by tracking key metrics, decisions, and action items to feed into executive dashboards and reports. Administrates document storage and electronic approval packages using SharePoint and Adobe e-sign. Supports continuous improvement processes and procedures with respect to effective governance and maintains accurate records to support compliance and auditability. 3+ years of experience in governance, project coordination, program administration, or a similar role. Experience supporting executive committees, governance forums, or senior leadership teams. Strong organizational, communication, and stakeholder management skills. Experience coordinating meeting materials, agendas, minutes, and action item tracking. Proficiency with Microsoft Office Suite, SharePoint, and Adobe e-sign. Experience with reporting, document management, and records management. Ability to manage multiple priorities and maintain a high level of accuracy and attention to detail. Post-secondary education in Business, Project Management, or a related field preferred. Experience in a large program, infrastructure, or capital project environment is an asset. What's in it for you... 100% covered health and dental benefits for you and your dependents (including paramedical services) Health spending account, to top up expenses not covered in the benefits program RRSP option with company matching Annual learning and development budget Access to a range of online learning tools, and support for career development and growth Coverage of one professional membership or license fee per year, if directly related to your role We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at #LI-SJ1 #LI-Hybrid We may use automated or AI-based tools to support the screening, assessment, or selection of applicants. This posting reflects an existing vacancy that we are actively hiring for. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.