Project Management Support Specialist

Job description

Project Management Support Specialist ATI is seeking a highly motivated, qualified, and experienced Project Management Support Specialist . Position will support project administration on a facility management services contract at a new federal facility located in Springfield, Virginia. This role involves working in secure environments in support of mission-critical operations. Great Pay and Benefits for a Knowledge Management Specialist: Competitive salary of $70,000 - $90,000/year depending on experience; 11 annual paid holidays and minimum 13 days of paid time off. Employee and family medical, dental, vision, and prescription insurance with 75% of the premiums paid by the company; Employer paid short-term and long-term disability, and life insurance. 401(k) plan immediately vesting with 4% employer match; and Professional development assistance including memberships, professional licenses, and tuition reimbursements. Duties and Responsibilities Duties may include, but not be limited to, the following: 1. Project Administration & Coordination Provide day‑to‑day administrative support to the Facility Manager and Project team. Coordinate project meetings, prepare agendas, take minutes, and track action items. Maintain project calendars, schedule inspections, site visits, and stakeholder meetings. Assist with project onboarding tasks such as access requests, schedule interviews, safety orientations, and site access/ 2. Document Control & Reporting Maintain accurate logs for submittals, RFIs, change events, drawings, and technical documents as applicable. Ensure documents are distributed, tracked, and archived according to project requirements. Prepare and update weekly and monthly project status reports as needed. Ensure that electronic and hard‑copy project files are structured and accessible. Support CMMS Administrator with the Computerized Maintenance Management Systems (CMMS) and hard copy records library. 3. Facility Management Support Assist with permit requests, work authorization forms, and daily site‑activity tracking. Coordinate site access for staff, visitors and vendors with site security Coordinate and track deliveries, equipment tracking, and inspection support. Help maintain logs of manpower, equipment utilization, and work progress. Support QA/QC activities by collecting field documentation and filing reports. 4. Procurement, Invoicing & Budget Support Assist with vendor coordination, material requisitions, and purchase orders. Place and track orders for services, supplies, equipment and materials independently or as instructed. Track invoices, receipts, and contract deliverables to support budget monitoring, and coordinate with accounting to ensure timely vendor payments. Maintain procurement logs and assist in gathering pricing quotes. 5. Communication & Stakeholder Support Serve as a communication bridge between vendors, facility owner/occupants, and management. Draft correspondence, notifications, and update memos for internal and external stakeholders. Support client‑facing activities, ensuring professionalism and timely responses. 6. Data, Compliance & Recordkeeping Maintain accurate records for compliance, safety, and environmental documentation. Assist in preparing audit or inspection materials for regulatory or internal review. Track training requirements, safety documentation, and performance metrics. Required Qualifications and Experience Candidates must be US Citizens Must be eligible to obtain and maintain clearance; Candidate must be able to work independently in a secure or sensitive environment; Minimum of 2 years of knowledge management experience, preferably in support of Federal agencies; Bachelor's degree in relevant field is preferred but not required; Experience with a CMMS (WebTMA, Builder) is a plus; Proficiency with Microsoft Office Suite (Teams, Word, Excel, Access) is required. Advanced Excel skills preferred; Demonstrated attention to detail with a focus on quality control in client deliverables; and Strong interpersonal and customer service skills. Job Type: Full-time Pay Range: $70,000 - $90,000/year depending on experience Location : In person, Springfield, VA Working Hours: Normal Work Hours – Monday – Friday (anticipate 40 per week). About ATI: ATI, Inc. ( ) is a full-service consulting firm with over 40 years of experience solving complex facility and program management, construction, and environmental challenges for government and private sector clients. Committed to industry leadership, we deliver sustainable, innovative, and cost-effective solutions that drive results and prioritize client satisfaction. At the same time, we foster a dynamic, growth-oriented workplace where employees thrive. ATI is committed to operational excellence, reliability, and the highest standards of services in support of national infrastructure. This job description is not intended to be all-inclusive. Selected candidate may perform other related duties as assigned to meet the ongoing needs of the organization. ATI, Inc. provides equal employment opportunities to all qualified individuals, including protected groups, protected veterans and individuals with disabilities. ATI complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training. ATI is an E-Verify Employer in the United States. ATI will provide reasonable accommodation with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please let your recruiter know.