Project Manager

Job description

Key Responsibilities: Review Construction Plans: Understand and interpret construction plans and specifications to perform material take-offs and select appropriate materials based on project requirements. Job Management: Manage job files, coordinate the submittal process, handle order entries with factories, expedite orders, and process freight claims while following proper documentation and correspondence requirements. Customer Relationship Building: Act as a liaison between customers and Outside Sales Engineers, fostering strong relationships with both. Communication: Engage regularly with Outside Sales Engineers, factory representatives, and customer personnel to meet project deadlines and customer needs. Multitasking: Prioritize daily tasks effectively to ensure exceptional customer service. Material Take-offs: Ability to take off material from mechanical drawings, paying attention to important details. Quotation Preparation: Price materials using manufacturer software and write quotations for distribution to customers. Job Documentation: Set up and manage job files, including proper documentation and correspondence. Freight Claims Management: Understand the process for addressing damaged or shorted shipments. Billing Processes: Handle factory invoices, customer billing issues, and credit applications, as well as initiate credit card transactions as needed. Efficiency: Execute all responsibilities with speed, accuracy, and efficiency. Ideal Candidates: Passionate about serving customers Positive, energetic, and solution-oriented. Skilled at recognizing and seizing opportunities. Driven by success. Required Qualifications: Education: Engineering degree (preferably Mechanical Engineering), Building Construction degree, or comparable industry experience. Experience: Proven inside sales or project coordination experience, ideally with at least 3 years working with commercial HVAC products. Skills: Organizational Skills: Ability to manage 50 to 100 concurrent projects at various stages of development effectively. Technical Aptitude: Provide comprehensive pre-sale and post-sale support with in-depth product knowledge. Computer Proficiency: Proficient in Microsoft Windows and relevant software for selection, pricing, quoting, ordering, and communication with factories and customers. Problem-Solving: Capable of creatively addressing challenges related to applications, delivery, and installation. Time Management: Skilled in multitasking within a fast-paced environment while adapting to changing priorities and tight deadlines. Customer Service Orientation: Demonstrates a proactive “can-do” attitude with a strong focus on client satisfaction. Work Environment: In office Reporting Structure: This role reports to the Head of Project Management Compensation: Competitive salary Comprehensive medical, dental, vision, short-term and long-term disability insurance. 401(k) retirement plan with company match Paid time off and holidays About CAVH HVAC We are a leading commercial HVAC material supplier. Our goal is to effectively promote HVAC equipment sales in the commercial construction market while delivering exceptional service to our customers.