Project Manager- Facilities Operations

Job description

Job Description Build the future of a campus that serves and inspires. At Indian River State College , this role offers the opportunity to shape the physical spaces where students learn, grow, and succeed. As Project Manager for Facilities Operations, you’ll lead impactful construction and capital improvement projects—from early planning through completion—ensuring they are delivered on time, on budget, and with lasting value to the College community. This is a highly visible role where you’ll collaborate with leadership, consultants, and public stakeholders while helping guide the College’s long-term facilities strategy. About Us Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At The River , we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive. Why Join the River When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day. What We Offer At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes: Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP). Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage. Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options. Time for You: Generous paid vacation, personal, and sick leave to support work-life balance. Perks & Discounts: Reduced rates on services and tickets to local attractions. Growth & Development: Professional development programs, leadership training, and opportunities to advance your career. JOB SUMMARY: Under minimal guidance, this position manages construction, permitting, compliance, and facility planning for College projects. Responsibilities include coordinating engineering and architectural professionals, consultants, and contractors to ensure projects are completed on time, within budget, and in compliance with the Florida Building Code and other regulations. Oversees projects from initiation to completion, including progress reports and analyses to track schedules and budgets. Conducts on-site facility audits to assess conditions and recommend improvements. Adjusts projects as needed to address unexpected challenges or changes orders. Presents design proposals and project updates to leadership, donors, and stakeholders. SPECIFIC DUTIES AND RESPONSIBILITIES: Serves as the primary administrative contact for Facilities and funding related topics, Facilities State Reporting; Develops and maintains Capital Improvement Plan for annual submissions to Educational Plant Survey and FDOE; Assist with permitting, inspections, and enforcement of construction, alterations, repairs, and demolitions to ensure compliance with the Florida Building Code and other regulations; Provide technical expertise in engineering, architecture, and construction, identifying and resolving complex issues with safe, efficient, and cost-effective solutions; Develops and delivers research-based analysis, reports, and presentations to support key initiatives and facitate stakeholder buy-in; Works as college point of contact with Florida College System Risk Management Consortium (FCSRMC); Support the Associate Vice President in managing consultants, reviewing project plans and specifications, and ensuring engineering and architectural standards are met; Manages complex external funding reporting and expense management; Schedule and attend design reviews, pre-bid conferences, bidding processes, pre-construction meetings, and construction scheduling meetings; Participate in selecting architectural, engineering, and construction consultants, evaluating bids and proposals, and making recommendations; Serves as the primary internal and external point of contact, coordinating communication and updates across all projects; Identifies new opportunities, develops business cases, conducts due diligence/analysis, synthesizes conclusions, and drives project management tactegic through implementation; Assist in incorporating construction-related functions into the College’s emergency management plan, including hurricane preparedness, flood response, and infrastructure security; Analyzes and synthesizes situations and data; identifies problems; and provides meaningful decision-making solutions; Oversees the continuous improvement and effectiveness of the Department’s project management methodology related to deferred maintenance; Maintain and update GIS databases, stormwater/utility maps, and CAD archives of College buildings and facilities; Compiles and maintains regular status reports for ongoing and upcoming projects; Excellent technical communication skills - both oral and written - to support interaction with varying levels of IRSC employees, consultants, contractors, local and State officials, and external agencies from diverse socio-economic backgrounds; Completes all other duties and responsibilities as assigned. QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: Bachelor’s degree; three (3) years of related work experience in organization, project management, construction management, financial, or performance analysis; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job; Project management certification preferred; Valid Florida driver’s license; Knowledge of project management and project management tools; Skill in working with Microsoft Office and Windows based applications including ERP systems; Ability to utilize current computer technology and industry-standard software (e.g., Autodesk software suite, Bluebeam, Procore) to access data, maintain records, generate and present reports, and competently develop and review advanced computer modeling results and CADD generated information; Experience in supervising subordinates, consultants, contractors, and other staff in the planning, design, and construction of capital improvement projects including preparation of preliminary and final engineering designs and construction plans, cost estimates, bid specifications, and engineering reports; Thorough knowledge of construction processes, procedures, materials, methods, and equipment; Thorough knowledge of construction inspection methods, change orders, review and processing of pay requests; Ability to identify or make changes to projects as needed in response to unanticipated events that may affect the success of the project; Ability to conduct planning and design meetings, pre-bid meetings, pre-construction meetings, construction progress meetings, and inspections; Ability to understand planning studies and to analyze information and formulate substantive recommendations based upon such studies; Monitor construction schedules for expenditures and timeliness, as well as, compliance with capital projects budget; PHYSICAL DEMANDS: This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met. ADDITIONAL EXPECTATIONS: Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice. Classification Staff Supervisory Yes FLSA Exempt Yes Employment Type Regular Compensation and Application Deadline Pay range starts at: $51,219.90 | All salary calculations start at the minimum salary and will be based on candidate's education and experience | Open until filled.