Project Manager / Senior Project Manager

Job description

At BioAgilytix, we are passionate about premier science and the impact it has on our world. Our team of highly experienced scientists and professionals deliver tailored services for supporting new medicine breakthroughs with best-in-class bioanalytical services. We are tirelessly committed to our customers by being solution-oriented and deadline-driven. . . and we are growing. Our culture is fast-paced, fun and never boring. Because we work across numerous clients and drug modalities, your career can develop rapidly. You’ll gain experience with a variety of challenges all while you enable life-changing, life-saving therapeutics to the patients who need them. BioAgilytix is growing our Project Management team, and we have multiple openings across the Project Manager and Senior Project Manager levels within Operations. These roles are central to the successful delivery of our client programs, serving as a key connection point between our clients and internal scientific and operational teams. You will partner closely with stakeholders across Operations, Quality Control, Quality Assurance, Sample Management, Finance, Proposals, and other functions to keep programs aligned, risks visible, and deliverables moving forward. We are hiring at both the Project Manager and Senior Project Manager levels, with level determined based on experience, demonstrated project ownership, and the complexity of programs a candidate is prepared to lead. At the Project Manager level, the focus is on coordinating stakeholders and successfully managing intermediate-level projects or project segments. At the Senior Project Manager level, the role expands to independent, end-to-end ownership of higher-complexity programs, multiple concurrent projects, and more proactive client, risk, and escalation management. ### What You'll Do **Across both levels, you will:** - Serve as a key point of coordination between clients and internal project stakeholders. - Build strong working relationships across Operations, Quality Control, Quality Assurance, Sample Management, and other supporting functions. - Coordinate project timelines, deliverables, milestones, and stakeholder activities. - Facilitate client and project team meetings, including agendas, meeting minutes, decisions, and action items. - Monitor revenue recognition and project milestones using financial systems; NetSuite experience is preferred. - Identify challenges that could impact successful program delivery and work cross-functionally to resolve them. - Support identification and execution of contract amendments in partnership with the Proposals team. - Utilize project management tools to organize work, increase visibility, and foster effective collaboration. - Adapt to changing project requirements while maintaining focus on client needs and program delivery. ### Project Manager — What You'll Own As a Project Manager, you will focus on the successful coordination and management of intermediate-level projects or project segments while continuing to develop your ability to independently manage increasingly complex client programs. **You will:** - Coordinate project elements and stakeholders to support successful delivery. - Manage intermediate-level project segments and associated deliverables. - Support routine client teleconferences and formalize decisions and actions through agendas and meeting minutes. - Monitor project activities and help address issues that could impact program delivery. - Support the identification and coordination of contract amendments. - Apply project management tools and processes to improve task management and team collaboration. - Work with regular guidance while building greater autonomy and decision-making responsibility. **Project Manager Minimum Preferred Qualifications:** - Bachelor's degree in life science or related field with 4+ years of experience in biotechnology project management or a related field; OR - Master's degree in life science or related field with 2+ years of relevant experience. - Scientific knowledge and familiarity with regulations relevant to the CRO industry. - Knowledge of project management software; Smartsheet experience preferred. - Effective written and verbal communication skills with the ability to interact successfully with clients and internal stakeholders. - Strong attention to detail with developing organizational and project administration skills. - Proficiency in Microsoft Office, including Word, Excel, and Outlook. ### Senior Project Manager — What You'll Own As a Senior Project Manager, you will operate with greater independence and take end-to-end ownership of higher-complexity client programs and multiple concurrent projects. **In addition to the responsibilities above, you will:** - Act as the client's internal advocate, driving effective cross-site communication, transparency, and alignment. - Lead higher-complexity and multiple concurrent projects from initiation through closeout. - Maintain alignment between project execution, strategic goals, budget, scope, and forecasted timelines. - Lead routine client teleconferences and drive decisions, actions, and follow-through. - Define and monitor project timelines in partnership with internal and external stakeholders. - Proactively identify project risks, barriers, and potential delivery issues and drive resolution through defined escalation pathways. - Proactively identify required contract amendments and coordinate them from identification through execution. - Support program-level dashboards and KPIs that provide visibility into project risk and governance. - Exercise significant independent judgment and discretionary authority in managing assigned programs. **Senior Project Manager Minimum Preferred Qualifications:** - Bachelor's degree in life science or related field with 6+ years of experience in biotechnology project management or a related field; OR - Master's degree in life science or related field with 4+ years of relevant experience. - Scientific knowledge and familiarity with regulations relevant to the CRO environment, with experience in biotechnology, pharmaceutical, CRO/CMO, or a similar industry preferred. - High proficiency with project management software; Smartsheet experience preferred. - Project Management Professional (PMP) certification preferred. - Excellent written and verbal communication skills with demonstrated ability to successfully manage key client and internal stakeholder relationships. - Strong organizational and project administration capabilities with the ability to coordinate multiple projects and priorities under time constraints. - Ability to work independently with limited supervision and exercise sound judgment in complex project situations. ### How We Determine Level Candidates will be considered for the level that best aligns with their experience and demonstrated capabilities. **Project Manager** candidates will typically bring experience coordinating and managing defined projects or project segments, partnering effectively with stakeholders, and solving project delivery challenges with regular guidance. **Senior Project Manager** candidates will demonstrate a track record of independently owning complex client programs, managing multiple concurrent projects, proactively identifying and escalating risk, and driving cross-functional stakeholders toward successful project delivery. ### Supervisory Responsibilities - This position has no supervisory responsibilities. ### Supervision Received - Infrequent supervision and instructions - Frequently exercises discretionary authority ### Working Environment - Primarily office environment. Full-time in office attendance is required to support project coordination and team collaboration - Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets ### Physical Demands - Ability to work in an upright and/or stationary position for up to eight (8) hours per day - Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists to operate office equipment - Ability to access and use a variety of computer software - Ability to communicate information and ideas so others will understand, with the ability to listen to and understand information and ideas presented through spoken words and sentences - Frequently interacts with others to obtain or relate information to diverse groups - Works independently with little guidance or reliance on oral or written instructions and plans work schedules to meet goals; requires multiple periods of intense concentration - Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence - Ability to perform under stress and multi-task - Regular and consistent attendance ### Position Type and Expected Hours of Work - This is a full-time site-based role. - Some flexibility in hours is allowed, but the employee must be available during the “core” work hours as published in the BioAgilytix Employee Handbook - Occasional weekend, holiday, and evening work