Project Officer - AI Transformation

Job description

Company Description Job Description Fixed term contract until 31 December 2027 at HEW Level 7. Parramatta City Campus with flexible working arrangements. Salary: $107,053 – $115,469 plus 17% Super & Leave Loading. Support delivery of strategic projects through governance, reporting, risk tracking and stakeholder coordination. The Opportunity The Project Officer, AI Transformation plays a key operational role in supporting the University’s Artificial Intelligence (AI) transformation agenda. Working under the guidance and strategic direction of the Senior Manager, AI Transformation, the position contributes to the ongoing development, adoption and promotion of the AI Transformation agenda, including supporting management of key technology partner relationships. The role provides hands-on support in requirements gathering, user engagement, testing, drafting communications, preparing materials, monitoring performance metrics, and ensuring solutions are ethical, secure, and integrated effectively within the University’s broader technology ecosystem. The position is instrumental in ensuring AI Transformation initiatives according to the universities AI Transformation Roadmap are developed in a timely manner, and accessible to students, academics, researchers, and professional staff. What Success Looks Like: Project activities are coordinated effectively and delivered on time, within scope and aligned to quality expectations. Project documentation, registers, schedules and impact assessments are accurate, current and aligned with strategic and operational objectives. Stakeholders receive clear updates on project status, risks, issues and outcomes to support informed decision-making. Project risks, issues, dependencies, budgets and resources are monitored, recorded and escalated where required. Meetings and workshops are well organised, collaborative and focused on resolving issues and progressing delivery. Please refer to the Position Description for full details. About You Relevant degree in IT, Information Systems, Communications, Business, or a related field, and/or equivalent professional training and experience in a large and complex organisation. Demonstrated experience supporting digital, data, automation, or AI‑related projects in a complex environment. Strong organisational and time management skills with the ability to manage competing priorities and deliver quality outputs within deadlines. High-level analytical and problem-solving skills, including the ability to translate user needs into clear documentation or technical requirements. Understanding of responsible AI, cybersecurity, data governance, and privacy considerations. Excellent written and verbal communication skills, with experience preparing user focused resources, training content, or guidance materials. Demonstrated ability to work collaboratively in cross-functional teams and engage effectively with staff at all levels. Benefits We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing. Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing. Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover. Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity. Application Details Position Enquiries: Direct to Abbey Grover, Manager, Launch Pad Operations and Programs a.grover@westernsydney.edu.au . Please include the job reference code REF1388C . Closing Date: 11:59pm, Monday 8 June 2026. Working Rights: You must provide evidence of full-time working rights in Australia at application. How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered. As part of your online application, you will be asked to respond to screening questions addressing the key qualifications, experiences and skills required for this position. Belonging at Western We are committed to substantive equality as outlined in our Equal Opportunity Policy . We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds. For Reasonable Adjustments during the application process, please contact talentacquisitionteam@westernsydney.edu.au . About Western This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful. Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western. For the latest please visit our website and LinkedIn . Qualifications Additional Information