Project Payroll Administrator

Job description

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future. General Summary This position is responsible for performing a variety of administration and operational support functions, with an emphasis on field payroll support. Essential Job Accountabilities Support payroll processing functions to ensure accurate timecard processing, certified payroll reporting, and compliance with Company policies, General Accepted Accounting Principles and Sarbanes-Oxley requirements. Develop and maintain working knowledge of the collective bargaining agreements to ensure accurate wage determination and compliance with union requirements. Develop and maintain a working knowledge of owner specifications, certified payroll requirements, and prevailing wage reporting processes. Maintain an understanding of project scopes, classifications, and work activities to ensure accurate wage assignments and payroll reporting. Maintain payroll-related records and supporting documentation including documenting, maintaining, and updating payroll procedures and workflows. Provide administrative support to project managers, supervisors, and field personnel. Assist with project startup and closeout activities, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness. Perform various daily, weekly and monthly administrative functions such as accounts payable invoice processing, accounts receivable contract billings and collections, vendor setup, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements. Provide purchasing, shipping, and receiving support for field operations as needed to ensure an efficient and productive work environment. Provide administrative support for business development activities, including customer communications. Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements. This position is part of a dynamic team. The duties listed above are representative of the work performed but are not intended to be all-inclusive and may change based on business needs. Education and Work Experience High School diploma or Equivalent required BA or Associates Degree or equivalent experience preferred 2+ years of e xperience working with union payroll, certified payroll reporting, or prevailing wage projects preferred Project administration and general business administration experience preferred. Experience in the construction industry or project-based environments preferred. Knowledge, Skills, and Abilities Strong attention to detail with the ability to review and maintain payroll, project, and compliance records for accuracy, completeness, and adherence to company policies and regulatory requirements. Knowledge of certified payroll reporting, prevailing wage requirements, and labor compliance practices preferred. Ability to handle confidential information with discretion. Experience using HeavyJob or similar timekeeping and payroll software preferred but not required. JD Edwards World/One World or some ERP experience preferred but not required. Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word. Ability to develop and maintain knowledge of company operations, organizational procedures, and business processes. Must demonstrate ethical and professional business practices. Ability to work independently, prioritize work effectively, and manage multiple tasks simultaneously Ability to work well under pressure and problem solve. Excellent organizational and recordkeeping skills with the ability to manage multiple priorities and deadlines. Strong computer proficiency, including data entry accuracy, navigation of multiple software systems, and efficient use of business applications. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Our Benefits at a Glance: Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more. Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA). As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately. Benefits may vary for positions located outside of the continental United States. Base Salary Range: $50,498.00 - $75,748.00 Pay may vary based upon relevant experience, skills, location, and education among other factors. ​ About Granite Construction Incorporated Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here . Notice to Staffing Agencies Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.