Project Scheduler

Job description

Thanks for your interest in Oklo! We are searching for a Project Scheduler to join our team. **Position Description** We are seeking a disciplined and analytical Project Scheduler to be embedded within Oklo capital project teams and support the delivery of advanced energy and infrastructure projects. This role will develop, maintain, and analyze the integrated project schedule across engineering, licensing, procurement, construction, testing, and commissioning. The Project Scheduler will provide an objective schedule perspective, challenge assumptions constructively, and ensure that forecast dates, logic, and progress reflect the project's execution reality. The Project Scheduler will partner closely with the Project Manager, Project Controller, Project Sponsor, functional leads, and external vendors to establish executable plans, identify critical and near-critical paths, evaluate schedule impacts, and support timely recovery decisions. This role interfaces directly with EPCs and other vendors to integrate external schedules, validate progress, and hold schedule contributors accountable for timely and high-quality status information. The Project Scheduler will work in close coordination with the Portfolio Planner to apply common schedule coding, calendars, milestone definitions, and quality standards. This role reports into the Sr. Director of Project Budgeting and Controls with day-to-day integration within assigned project teams. **Specific responsibilities may include:** - **Integrated Schedule Development and Baseline Management:** Develop and maintain logic-driven integrated project schedules, including activities, durations, dependencies, assumptions, constraints, planning packages, milestones, and interfaces with external schedules. Support baseline establishment and controlled re-baselining in accordance with governance requirements. - **Recurring Status and Forecasting:** Lead regular schedule status cycles with project teams and external contributors. Incorporate actual progress and forecast updates while validating logic, durations, remaining work, completion criteria, and projected dates. - **Critical Path and Risk Analysis:** Analyze critical and near-critical paths, total and free float, schedule sensitivity, and emerging risks. Distinguish true completion drivers from secondary delays and communicate potential impacts early. - **Recovery and Scenario Planning:** Develop what-if analyses, recovery plans, acceleration options, and schedule compression scenarios. Quantify the milestone and critical-path implications of proposed decisions, changes, and mitigation actions. - **Cross-Functional and Vendor Integration:** Coordinate schedule interfaces across engineering, licensing, procurement, construction, testing, commissioning, vendors, and other external stakeholders. Facilitate planning workshops and schedule review meetings. - **Cost and Schedule Integration:** Partner with Project Controls and Finance to align schedule progress, forecast dates, cost forecasts, cash flow, and project performance reporting. Support objective assessments of physical progress and earned value where applicable. - **Reporting and Decision Support:** Produce milestone reports, look-ahead plans, schedule narratives, dashboards, and executive-ready insights. Clearly communicate schedule variance, drivers, risks, recovery opportunities, and decisions required. - **Schedule Quality and Governance:** Perform routine health checks and data validation, resolve missing or unrealistic information with status owners, and maintain compliance with Oklo scheduling standards, coding structures, and change-control processes. **Minimum Qualifications:** - Bachelor's degree in Project Management, Engineering, Construction Management, Business, or a related discipline, or equivalent experience - 5+ years of experience developing, maintaining, and analyzing integrated project schedules for complex technical or capital projects - Experience supporting integrated schedules with at least 25 active schedule contributors or status owners across multiple disciplines - Hands-on experience developing and maintaining schedules in Microsoft Project - Strong understanding of critical path methodology, schedule logic, float, forecasting, progress measurement, baseline management, and change control - Experience facilitating recurring schedule status and planning meetings with cross-functional technical teams - Ability to challenge schedule assumptions constructively and translate detailed analysis into clear recommendations - Strong written, verbal, analytical, and stakeholder-management skills **Bonus Qualifications:** - PMI Scheduling Professional (PMI-SP) or Project Management Professional (PMP) certification - Experience supporting engineering, nuclear, energy, industrial, EPC, or other large capital projects - Advanced proficiency with Microsoft Project and familiarity with Primavera P6 or Oracle Primavera Cloud - Experience with DCMA schedule assessment principles or equivalent schedule quality metrics - Experience integrating cost, schedule, risk, and earned-value data - Startup or high-growth company experience **Competencies** We are looking for a Project Scheduler that is: - Comfortable being embedded within project teams while maintaining objective schedule integrity - Able to build strong partnerships with technical teams and hold contributors accountable for timely, high-quality information - Disciplined in separating schedule facts, assumptions, risks, and management targets - Proactive in surfacing critical-path threats and recovery opportunities before they become project issues - Confident facilitating planning discussions across stakeholders with competing priorities - Clear and concise when communicating schedule impacts to technical teams and senior leadership - Detail-oriented, data-driven, and committed to schedule quality - Adaptable in a fast-paced environment where priorities and project maturity evolve quickly - Excited by Oklo's mission to deploy advanced fission power plants - Passionate about clean energy - Willing and able to learn quickly - Eager to work on a dynamic team, receive constructive feedback, and grow with us - Willing to think differently and do things in new ways - Comfortable in a fast-paced, highly iterative startup environment - Excited to think creatively, critically, and reflectively about the problems they are solving, while not leaning only on what has been done before - Willing to propose novel and creative solutions to technical problems - An excellent writer who can write in modern active voice, so make your cover letter compelling and write it well! - Able to communicate technical content and results verbally **Who you are:** A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that. Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals. A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team. An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator. Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day. Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward. **About Oklo travel requirements:** Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA. **About Oklo compensation:** Salary: $90,000-$130,000 Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits. This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible. --- **About Oklo Inc.:** Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories. **#CHOP: Oklo’s Values** **Collaboration**: We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes. **Humility**: We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition. **Ownership**: We take pride in what we do and how we do it. We are proactive in finding solutions and see tasks through to completion. We are committed to delivering on our promises to provide clean, reliable, and affordable energy. **Pathfinding**: We chart new ground where no path exists by approaching challenges with curiosity, courage, and creativity while navigating ambiguity. Candidates should be aware that employment may be contingent upon successful completion of a drug screening, and employees may be subject to drug testing at any time in accordance with company policy and applicable laws. ### **Recruitment Fraud Disclaimer** Oklo is aware of recent recruitment fraud attempts targeting job seekers. Please be cautious of anyone claiming to represent Oklo who does **not** contact you from an official Oklo email address. All legitimate communications from our recruiting team— including application updates, interview requests, and job offers — will come **exclusively** from an @oklo.com email. Oklo will never ask for sensitive personal information, payments, or account credentials during the hiring process. If you receive suspicious outreach or have concerns about the authenticity of any communication claiming to be from Oklo, please contact us through the official channels listed on our website.