Project Secretary cum BD – Chinese Speaking (B&I)

Job description

Project Secretary & BDE – Chinese Speaking (B&I) Provide Mandarin–Vietnamese interpretation and project coordination support for SGS B&I assignments, while supporting business development with Chinese-speaking clients in Northern Vietnam. Allocate approximately 50% of working time to project/site support and 50% to Hanoi office-based BD, tender and client activities, including client visits, under a monthly plan agreed by the B&I Manager with the PM and BD team. College diploma or bachelor’s degree in Chinese Language, Business Administration, Construction or a related field.1–3 years of experience in interpretation, project coordination, sales support or client service. Construction/industrial project experience is preferred. Proficient in Word, Excel and PowerPoint. Able to prepare presentations, tender documents, minutes, client trackers and organized electronic records. Strong Mandarin and Vietnamese speaking, listening, reading and writing skills. HSK 5 or equivalent practical proficiency is preferred. English reading and email skills are an advantage. Willing to learn B&I services, construction terminology and commercial proposal processes.Strong organization, interpersonal and follow-up skills. Confident communicating with clients, presenting company capabilities and handling confidential information. Based in Hanoi, with approximately 50% office-based BD work and 50% project/site support. Available for client visits and travel to Northern Vietnam project sites. Provide Mandarin–Vietnamese interpretation during site visits, project meetings and coordination with clients, contractors and SGS engineers. Convey information accurately and clarify uncertainties with the responsible person. Translate project correspondence, minutes and reports. Seek verification of technical terminology and contractual wording from the PM or qualified specialists before issuing approved translations. Support project document control and administration. Register and archive correspondence and submissions, control revisions and maintain relevant project records, meeting logistics and administrative trackers. Prepare meeting minutes and action lists, coordinate project information and follow up agreed deadlines. Compile reports from verified team inputs and support handover records as assigned by the PM. Support identification of projects and Chinese-speaking prospects in Northern Vietnam. Research investors, industrial clients and developers, gather project information and maintain a structured contact and opportunity list. Arrange and attend client meetings, introductory visits and networking activities with the BD/management team. Present approved SGS company profiles and B&I services in Mandarin and Vietnamese within trained competency. Collect client requirements, project scope, schedules and procurement information. Prepare enquiry summaries and coordinate with BD and technical teams to clarify needs and identify suitable SGS services. Support tender participation for Chinese-speaking clients. Review administrative requirements, maintain submission checklists, coordinate inputs and compile company credentials, CVs, references and bid documents to agreed deadlines. Translate and format proposals, presentations and tender clarifications. Support interpretation during bid meetings and commercial discussions, with technical and pricing content reviewed by authorized SGS personnel. Follow up enquiries, quotations and tender status with clients under BD guidance. Update CRM/contact records, record next actions and support handover of awarded opportunities to the project team. Support approved Mandarin/Vietnamese marketing materials, capability presentations and client events. Maintain reusable company profiles and proposal materials with BD/Marketing, respecting branding and confidentiality. Follow the agreed monthly 50/50 project and BD work plan, report workload conflicts early and coordinate priorities with the B&I Manager. Observe SGS integrity and site HSE rules; technical approvals and commercial commitments remain with authorized personnel. Company Description SGS is the world’s leading Testing, Inspection and Certification company — the global benchmark for quality and integrity. With over 140 years of global expertise and a presence in Vietnam since 1989 , SGS Vietnam supports businesses in meeting international standards and achieving sustainable growth. Today, we operate a nationwide network of 10+ offices and laboratories , supported by over 1,600 professionals delivering trusted solutions across diverse industries. Our services and laboratories are aligned with internationally recognized standards and accreditations, ensuring compliance with both local and global requirements. WHY JOIN SGS? At SGS, you don’t just join a company — you join a global community of experts shaping a safer, smarter and more sustainable world. Here’s what you can expect when you grow your career with us: 🌏 A truly global environment – collaborate with international teams and be part of SGS’s worldwide network; ⚖️ Work-life balance – enjoy 18 days of annual leave plus 1 day of sick leave per month (up to 12 days per year); 💰 Competitive rewards – including a 13th-month salary and year-end performance bonus; 🌱 Sustainability in action – contribute to a company where sustainability is embedded in our operations and client solutions; 🎓 Continuous learning & development – build your capabilities through structured learning programs and hands-on experience; 🚀 Career mobility – develop your career locally and explore opportunities across SGS’s global network; 💙 Well-being & employee benefits – access health and well-being programs, employee engagement activities and exclusive benefits available to SGS employees. BRING YOUR WHOLE SELF TO WORK At SGS Vietnam, we believe that diversity fuels innovation and drives stronger outcomes. We are committed to building an inclusive workplace where people of all backgrounds, experiences and perspectives are respected, valued and empowered to succeed. We welcome applications from individuals of all ages, abilities and communities, and we are dedicated to creating equal opportunities for everyone. By embracing diversity and inclusion, we continue to foster a workplace that is collaborative, forward-thinking and truly representative of the communities we serve. SGS is the world’s leading Testing, Inspection and Certification company. We operate a global network of laboratories and offices, supported by highly qualified professionals worldwide. Our services help organizations ensure quality, safety, compliance and sustainability while improving operational performance. In Vietnam, SGS provides comprehensive services across various industries, including Buildings & Infrastructure, supporting clients throughout the project lifecycle—from design review and project management to construction supervision, testing, inspection and technical assessment.