Project Specialist, Marketing Operations

Job description

Accountabilities: Coordinate the planning and execution of multiple cross-functional marketing initiatives, ensuring projects align with organizational priorities, objectives, timelines, and available resources. Develop and maintain project roadmaps, schedules, milestones, dependencies, work plans, dashboards, and other project management tools from initiation through completion. Facilitate project meetings, provide regular status updates, document decisions and action items, and ensure timely follow-up across stakeholders. Monitor project progress, team capacity, risks, dependencies, and timeline changes, proactively communicating issues and escalating challenges when appropriate. Maintain project documentation, workflows, templates, operating procedures, approvals, and reporting materials in accordance with established policies and governance standards. Identify opportunities to improve project management processes, workflows, templates, and team effectiveness, while helping establish and embed consistent best practices. Foster strong collaboration across Marketing, Creative, Campaigns, Product, leadership, and external partners to ensure successful project delivery and stakeholder alignment. Support vendor and external partner coordination, departmental planning, project retrospectives, and continuous improvement initiatives. Contribute to a culture of accountability, service, and operational excellence while supporting the organization's broader mission and participating in its community of spiritual formation. Requirements Bachelor's degree in Business, Marketing, Communications, Project Management, or a related discipline, or equivalent professional experience. 5+ years of project management experience in a marketing, creative, nonprofit, or business environment, ideally involving multiple concurrent initiatives. Experience with project management platforms such as Teamwork, Asana, Monday.com, Jira, Workfront, or similar systems, along with strong proficiency in Microsoft Office. Demonstrated ability to build and manage project schedules, dashboards, status reports, documentation, and workflow processes with a high degree of accuracy. Familiarity with marketing or creative project workflows and experience operating effectively in fast-paced, highly collaborative environments. PMP, CAPM, or an equivalent project management certification is preferred. Exceptional organizational skills, attention to detail, prioritization, and follow-through, with the ability to remain calm and effective under competing deadlines. Strong written and verbal communication skills, with the ability to build relationships, influence stakeholders without formal authority, and facilitate collaboration across teams. A proactive, adaptable, and solution-oriented approach, combined with strong ownership, accountability, sound judgment, and a commitment to continuous improvement. Candidates must have the right to work in the United States. The role also requires alignment with the organization's Christian faith and values, including participation in spiritual formation activities. Benefits Comprehensive medical, dental, and vision benefits. Retirement benefit options. Paid leave starting at 23 days. 12 paid holidays, plus early release the day prior. Monthly commuter and parking benefits for eligible employees in the Washington, DC metro area. Daily, quarterly, and annual community spiritual formation opportunities. Robust staff care and employee support resources. Remote work for candidates outside the Washington, DC area, with a hybrid schedule of onsite Tuesdays and Thursdays for local candidates. Meaningful opportunity to contribute to a global, mission-driven organization focused on protecting vulnerable people from violence. Inclusive and collaborative work environment with an emphasis on professional excellence, relationship-building, and continuous development. Employment is subject to applicable safeguarding requirements, background checks, police clearance, and reference checks. How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Project Specialist, Marketing Operations based in the United States. This role is a key operational partner within a global marketing organization, helping turn strategic priorities into well-executed initiatives. You will coordinate multiple projects across creative, campaigns, and product portfolios, keeping teams aligned and work moving forward. The position combines project management, stakeholder communication, process improvement, and operational coordination. You will create structure around timelines, resources, dependencies, documentation, and deliverables while proactively identifying and managing risks. Working across highly collaborative and mission-driven teams, you will help strengthen marketing effectiveness and consistency. This is an opportunity to make a meaningful impact while supporting initiatives designed to advance a global mission.