Project Support Officer (Sizewell C)

Job description

The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project.#SZCJobs Project Support Officer (Sizewell C) Rullion Sizewell C The purpose of the role is to provide support to the SZC SS&A Directorate working closely with the Heads of Departments and wider team, enabling the effective administration, planning, and organisation of the directorate. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload. The role may require irregular PA cover within the department and on occasion to support EA/PA leave or short-term absences. Principal Accountabilities • Working as an integral part of a team contributing to team success, communications and a positive working environment • Provision of SS&A Project Support activities, including: o Liaise with Finance to ensure invoices are paid etc and maintain (local) cost record. o Support directorate planning, liaising with individuals to co-ordinate updates and support data input to Integrated Work Schedule (IWS) o Support maintenance of risk register and co-ordinate updates o Keep track of governance process, ensuring relevant authors are aware of actions arising from key governance forums and essential project activities, ensuring actions are completed by deadlines • Support general administrative duties as they arise, including: o Maintain and build relationships with key contacts and stakeholders, including respond to phone/email enquiries to/ from wide range of external parties etc o Maintain confidentiality of all commercial and personal information o Maintain data/records so that information is readily available and easily accessible on Teamcenter, SharePoint and other systems being used by the team o Managing the flow of commercial processes between the technical functions and the commercial teams o Take minutes in key directorate meetings, record actions and track to completion o Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio o Be responsible for on-boarding of new team members and consultants, including liaising with vetting and induction teams and ensuring IT requirements are met i.e. IT equipment, phones etc. • Support to the Nuclear Safety Committee acting as either the secretariat or support to the secretariat function. • Provides other Sizewell C PAs with cover for annual leave and short-term absences Knowledge & Skills Essential • Clear and effective verbal and written communication • Flexibility • Initiative • Integrity • Relationship building • Self confidence • Organisational commitment and tenacity • Analytical skills • Achievement/delivery focus • Accuracy • Result-orientated • Teamwork Desirable • Project Management Training Essential • Attention to detail and accuracy • Excellent stakeholder engagement skills • Ability to provide challenge and ensure individuals complete required actions • Experience in managing competing priorities and demands • Flexible integrated approach with the ability to multi-task and work on own initiative • Excellent organisational skills (flexible/organised/methodical) • Discretion - confidentiality when dealing with sensitive and personal information • Excellent communication/interpersonal skills notably with various levels of the organisation and externally Previous team support experience • Experience with collecting data and tracking of key performance indicators or compliance activities Experience of collating and presenting information • General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems) • Use of Outlook or similar diary/email application Microsoft Office - Word, Excel, PowerPoint For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.