Projects Coordinator

Job description

Accountabilities: Oversee and track active engineering projects from initial kickoff through successful completion, maintaining visibility across the overall project portfolio. Coordinate the transition of projects from Business Development into execution, ensuring scope, requirements, responsibilities, and deliverables are clearly communicated. Monitor project schedules, milestones, budgets, deliverables, and dependencies, identifying potential delays or risks and driving timely resolution. Coordinate communication between clients, Business Development, Engineering, and Accounting to ensure projects remain aligned with expectations and commitments. Lead project status meetings, communicate progress and upcoming deliverables, and maintain clear follow-up on action items. Monitor project budgets and profitability, ensuring financial information remains accurate and current. Track time-and-materials hours and coordinate with relevant teams to ensure hours are recorded accurately. Partner with Accounting to support timely and accurate project invoicing. Track change orders and ensure changes to project scope are properly documented, approved, communicated, and incorporated into project tracking. Maintain project dashboards, status reports, and executive-level reporting that provide actionable visibility into project performance. Identify opportunities to improve project workflows, standardize procedures, strengthen documentation, and increase operational efficiency. Promote accountability and consistent execution across teams while managing multiple projects and competing priorities. Provide leadership with clear, timely insights into project status, financial performance, risks, bottlenecks, and opportunities for improvement. Requirements: Bachelor’s degree or equivalent combination of education and relevant professional experience. 3–7+ years of experience in project coordination, project management, or a comparable operational role. Demonstrated experience managing multiple concurrent projects and coordinating activities across several internal and external stakeholders. Excellent organizational, communication, prioritization, and multitasking skills, with strong attention to detail. Ability to monitor numerous project threads simultaneously while maintaining accurate records, deadlines, budgets, and follow-up actions. Strong client relationship and stakeholder management skills, with the ability to communicate clearly with both technical and non-technical audiences. Demonstrated problem-solving skills and the ability to identify risks, resolve issues, and keep projects moving forward. Strong financial awareness and experience tracking project budgets, time, profitability, invoicing, or related project administration. Experience with project management platforms such as Monday.com, Asana, Smartsheet, ClickUp, Microsoft Project, or Jira is preferred. Experience with ERP or accounting systems is advantageous. Previous experience in engineering, consulting, construction, renewable energy, or another project-driven industry is preferred. PMP or CAPM certification is a plus. Strong adaptability, accountability, collaboration, and process-improvement mindset. Comfortable working independently in a remote environment using digital communication and collaboration tools. Benefits: Annual salary: $95,000–$115,000, depending on experience, qualifications, and other applicable factors. 100% employer-paid employee health insurance premiums. Access to medical, dental, and vision plans. Flexible Spending Account (FSA) and Health Savings Account (HSA) options. Low-cost dependent coverage options. Paid time off. Paid company holidays. Retirement benefits. Professional development opportunities. Primarily remote work arrangement within the United States. Opportunity to work across a broad portfolio of renewable energy engineering projects. High visibility across Business Development, Engineering, Accounting, clients, and leadership. Opportunity to improve and standardize project management processes within a growing organization. How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Projects Coordinator based in the United States. This role provides broad visibility across an organization’s active engineering projects, helping ensure work progresses smoothly from award through completion.You will serve as a central operational link between Business Development, Engineering, clients, and Accounting.The position combines project coordination, financial tracking, client communication, reporting, and process improvement.You will monitor schedules, milestones, budgets, deliverables, and risks across multiple concurrent projects.Your work will help improve accountability, reduce delays, strengthen documentation, and give leadership a clear view of project performance.This is an ideal opportunity for a highly organized professional who enjoys bringing structure to complex workflows and keeping multiple stakeholders aligned.The role is primarily remote and offers the opportunity to contribute to projects supporting the rapidly growing renewable energy sector.