Property Administrator (12 Month Fixed-Term Contract)

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. What this opportunity involves: As an Assistant Finance Manager in JLL's Property and Asset Management team, you'll play a pivotal role in supporting the financial operations for 1 William Street in Brisbane. Working closely with the General Manager and Portfolio Finance Manager, you'll ensure accurate and timely financial reporting that adds tangible value for our clients. Your responsibilities will span the full spectrum of property accounting—from processing monthly rent rolls and managing tenant accounts to preparing annual operating budgets and supporting year-end reporting. At JLL, we are collectively shaping a brighter way for our clients, ourselves and our fellow employees, and this role places you at the heart of delivering exceptional property financial management. You'll collaborate with operations teams, liaise with client finance departments, and maintain the high standards of compliance and accuracy that define our approach. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, making this an ideal position for a detail-oriented finance professional ready to make a meaningful impact. An overview of the role: Assist the General Manager and Portfolio Finance Manager with preparation of monthly reports including reforecasting activities Maintain accurate property and tenant details including tenancy schedules, contact information and lease files within the online filing system Support tenant arrears collection within client performance parameters and provide weekly updates on tenant account status Process monthly rent rolls and review daily Trust Account Statements to identify and allocate tenant receipts accurately Complete tenant account reconciliations and process journal entries including accruals, prepayments, adjustments and reclassifications Manage purchase orders actively to minimize validity periods exceeding three months and ensure compliance with internal procedures Liaise with client finance teams on all property accounting matters and coordinate the setup and release of real estate deposits Prepare annual operating budgets by working with Operations teams to review expenses, create projections and input data into the B&F Model Process all tenant charges in accordance with lease agreements including CPI reviews, market rent reviews and standard rent reviews Sounds like you? This is what we are looking for: Minimum three years of experience in finance, administration or other relevant property-related roles Experience working with Property Management systems, with MRI software experience preferred Exceptional written and verbal communication skills with ability to liaise effectively across multiple stakeholders Advanced Excel proficiency including pivot tables, lookup functions and multi-dimensional formulas Highly organized with a methodical approach to managing competing priorities and meeting deadlines Demonstrated ability to work independently while maintaining accuracy and attention to detail Working knowledge of trust accounting policies and procedures Previous experience in commercial property management or real estate finance environments Familiarity with outgoings reconciliation and annual audit processes Experience supporting operational teams with contract management and contractor coordination Understanding of lease documentation and commercial property terms and conditions Benefits: Great employee discounts off fitness, wellbeing & other renowned brands 18 weeks paid maternity leave Private Health Insurance Discounts Active Social Club Employee assistant program Novated Lease for EV cars Paid time off for volunteer work Career Opportunities with Australia's #1 Commercial Real Estate firm Premium offices What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. Interested candidates, please apply following the link below quoting job reference number REQ525938 Location: On-site –Brisbane, QLD If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.