Proposal and Award Generalist – Post-Award, Penn State Outreach

Job description

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants . Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants . This position is funded for 12 months; continuation past 12 months will be based on university need, performance, and/or availability of funding. ​ POSITION SPECIFICS ​ Penn State Outreach is seeking a Proposal and Award Generalist – Post-Award (Professional Level) to play a vital role in supporting the mission of the organization. This positions primary focus will be on specialized invoicing for the Justice and Safety Institute (JASI) grants. Responsibilities of this role will be inclusive of: Run SIMBA GM reports to create unique specialized invoices requested by the sponsor. Ensure invoice double checks are in place and distribute to the appropriate parties. Communicate with the sponsor about invoices, budget and special requests. Track specialized invoicing Obtain expenditure data, run system-generated financial reports, and create legible budget reports for Principal Investigator (PI). Ensure expenses are allowable, allocable, and reasonable. Compare actuals versus budget and submit a budget mod if needed. Prepare and submit salary distributions, salary redistributions, and wage transfers in SIMBA Labor Distribution Ensure grant PO’s are being captured and/or closed Grant set-up functions; request new internal orders, budget upload, period of performance. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Bachelor's Degree No prior relevant work experience required; previous relevant work experience accepted in lieu of education. Required Certifications: None Preferred Qualifications of this role include : Being detail-oriented is essential for the success of this position. Maintain collaborative relationships with various partners internally and externally to the University. Strong organizational, time management, analytical, and problem-solving skills, and the ability to thrive in a fast-paced, deadline-driven, environment. Proactive and self-motivated, with a demonstrated ability to work independently and as part of a team and take initiative in a fast-paced environment. Ability to communicate utilizing clear, concise, and compelling language. Outstanding interpersonal and communication skills, with the ability to collaborate effectively with colleagues at all levels of the organization. Additional Information: This is a hybrid position that combines remote and on-campus work. Questions related to hybrid work arrangement should be directed to the hiring manager during the interview process. This is a limited-term appointment funded for one year from date of hire with excellent possibility of re-funding. How to Apply: To receive consideration for this position, please upload a cover letter and resume. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $49,188.00 - $71,340.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page . CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here . EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines