The position was mainly established for the purpose of supporting our Business Solutions Division. In general, the Proposals Engineer manages the tendering process, from the initial enquiry up to contract award and project handover. The candidate will be required to combine technical knowledge and common sense in order to provide assistance and support to the Team. Gradually, the candidate will interface with major national and international customers and will be assigned the proposal and tender of, often complex, high value engineering projects. Through time, the new Proposals Engineer will be required and be able to take full responsibility of the tender package during the preparation, finalization and submission phase, while additionally, shall actively monitor the tender during the client process phase through to successful award. It is essential that the person is able to prioritize and delegate work and ensure that the allocated tasks are accomplished on time and accurately. Co-ordination with the Project Manager during the project execution is often required. ResponsibilitiesReviewing of Invitation to Tender (ITT) documents, understanding, analyzing and accurately assessing all ITT requirementsSummarizing of the ITT package so that an initial ‘Bid’ or ‘No Bid’ decision can be madeInvolvement in the development of the proposals strategy for the tenderLiaison with internal departments to ensure that all relevant input received is compliant with ITT requirementsPreparation and issue to client of appropriate and concise commercial and technical requests for clarification to client during the tender periodEnsuring timely delivery of the tender documentsDealing with ongoing clarifications/ negotiations in a timely and efficient mannerAttendance of, and presiding when required, internal tender review meetingsAttendance at client tender clarification meetings/negotiations, including the management and organization of all required client endorsed changes to previously submitted tendersMaintaining communication with client and support in obtaining client feedback on tenders submittedReceiving and understanding post-contract feedback, obtained from executed projects, for use in future bid effortsDocumenting and filing, in an organized manner, of all relevant tender correspondence and dataHandover of all relevant tender documentation to Project and Contract teams following contract award and attendance of Project start-up meetings when requiredAssistance and support in preparing reports of progress and improvement, day-to-day operations, performance improvement and training as requiredAdhering to all compliance and auditing requirements for the conduct of ethical and transparent operations including the compliance to all Asso Group policies, guidelines and proceduresComplying with Health, Safety and Environmental policies and procedures and compliance with all audits and inspectionsOverseas travelling and offshore participation in line with business requirementsRequirementsA higher university degree in Engineering, if possible supplemented by basic project management skillsClear and effective oral and written communication skills in English languageProficient knowledge of Microsoft Office, Project Scheduling and CAD software requiredAdditional working knowledge of other foreign languages, (e.g. Italian, German, French etc.) are not prerequisite but are to be considered as extra skillsAdditional working knowledge of subsea design suites (e.g. OrcaFlex suite) are not prerequisite but are to be considered as extra skillsAdditional basic knowledge of contract management, contractual aspects and FIDIC are not prerequisite but are to be considered as extra skillsMore than 3 years related engineering/tendering experienceOther working experience in similar positions is under consideration as wellBenefitsPrivate Health InsuranceFast-paced environmentCompany Bus from central pointsSpecialization in a niche marketCompetitive compensationContinuous development opportunitiesThis job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, and responsibilities or working conditions associated with the position. All the above are illustrative duties, and the post holder will be expected to become involved in a range of work to enable the team to respond effectively to the requirements of the Company. We are an equal opportunities employer. We are determined that no job applicant or employee receives less favorable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race, or disability. All information will remain confidential to the Company and will be handled in accordance with the requirements of the Personal Data Protection legislation.
The position was mainly established for the purpose of supporting our Business Solutions Division. In general, the Proposals Engineer manages the tendering process, from the initial enquiry up to contract award and project handover. The candidate will be required to combine technical knowledge and common sense in order to provide assistance and support to the Team. Gradually, the candidate will interface with major national and international customers and will be assigned the proposal and tender of, often complex, high value engineering projects. Through time, the new Proposals Engineer will be required and be able to take full responsibility of the tender package during the preparation, finalization and submission phase, while additionally, shall actively monitor the tender during the client process phase through to successful award. It is essential that the person is able to prioritize and delegate work and ensure that the allocated tasks are accomplished on time and accurately. Co-ordination with the Project Manager during the project execution is often required.
Responsibilities
- Reviewing of Invitation to Tender (ITT) documents, understanding, analyzing and accurately assessing all ITT requirements
- Summarizing of the ITT package so that an initial ‘Bid’ or ‘No Bid’ decision can be made
- Involvement in the development of the proposals strategy for the tender
- Liaison with internal departments to ensure that all relevant input received is compliant with ITT requirements
- Preparation and issue to client of appropriate and concise commercial and technical requests for clarification to client during the tender period
- Ensuring timely delivery of the tender documents
- Dealing with ongoing clarifications/ negotiations in a timely and efficient manner
- Attendance of, and presiding when required, internal tender review meetings
- Attendance at client tender clarification meetings/negotiations, including the management and organization of all required client endorsed changes to previously submitted tenders
- Maintaining communication with client and support in obtaining client feedback on tenders submitted
- Receiving and understanding post-contract feedback, obtained from executed projects, for use in future bid efforts
- Documenting and filing, in an organized manner, of all relevant tender correspondence and data
- Handover of all relevant tender documentation to Project and Contract teams following contract award and attendance of Project start-up meetings when required
- Assistance and support in preparing reports of progress and improvement, day-to-day operations, performance improvement and training as required
- Adhering to all compliance and auditing requirements for the conduct of ethical and transparent operations including the compliance to all Asso Group policies, guidelines and procedures
- Complying with Health, Safety and Environmental policies and procedures and compliance with all audits and inspections
- Overseas travelling and offshore participation in line with business requirements
Requirements
- A higher university degree in Engineering, if possible supplemented by basic project management skills
- Clear and effective oral and written communication skills in English language
- Proficient knowledge of Microsoft Office, Project Scheduling and CAD software required
- Additional working knowledge of other foreign languages, (e.g. Italian, German, French etc.) are not prerequisite but are to be considered as extra skills
- Additional working knowledge of subsea design suites (e.g. OrcaFlex suite) are not prerequisite but are to be considered as extra skills
- Additional basic knowledge of contract management, contractual aspects and FIDIC are not prerequisite but are to be considered as extra skills
- More than 3 years related engineering/tendering experience
- Other working experience in similar positions is under consideration as well
Benefits
- Private Health Insurance
- Fast-paced environment
- Company Bus from central points
- Specialization in a niche market
- Competitive compensation
- Continuous development opportunities
This job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, and responsibilities or working conditions associated with the position. All the above are illustrative duties, and the post holder will be expected to become involved in a range of work to enable the team to respond effectively to the requirements of the Company. We are an equal opportunities employer. We are determined that no job applicant or employee receives less favorable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race, or disability. All information will remain confidential to the Company and will be handled in accordance with the requirements of the Personal Data Protection legislation.
