Proposals & Pursuits Specialist

Job description

OVERVIEW FRPD is an award winning, forward thinking organization that is focused on continual improvement. Employees of FRPD are expected to represent the company internally and externally in a professional manner that enhances the reputation of the company and reinforces its values. Reporting to the Vice President, the Proposals & Pursuits Specialist will work closely with the operations teams on the entire lifecycle process focusing on; leading, developing, assembling, tracking, submitting and follow-through of proposals as well as supporting strategic pursuits initiatives. RESPONSIBILITIES Proposals - Lead the process lifecycle of proposals & pursuits: RFP/Bid kick-off, stakeholder engagement, communications, preparation, assembly, review, submission & post-submission follow through initiatives. Read and distribute Expression of Interests, Request for Proposal RFP information to the pursuit team. Set & lead kick-off meetings focusing on creating and distributing the responsibility matrix with the pursuit team. Set deadlines and progress follow-ups for proposal & pursuit content with respective stakeholders to ensure timely reviews and submissions can be managed. Distribute requests for information and clarifications internally, as required. Centralize and standardize RFP content database with a continuous improvement & differentiation mindset. Strategize on and simplify proposal content working with identified subject matter experts. Manage and prepare technical content (i.e. project execution plans, schedules). Collaborate with divisional proposal network sharing and integrating lessons learned and best practices. Manage pre-qualification accounts (ISN, Avetta etc). Strategic Pursuits - Incorporate a differentiation & continuous improvement mindset post submission: Lead the management of the CRM data base on submissions, award-timelines, customer / market trends on win or loss themes. Set-up and participate in client debriefs and document feedback within CRM tool. Integrate win or loss themes into continuous improvement process of proposal content to support strategic growth. Act as the single point of contact for all post submission activities and other communications. Maintain client relationships in a proactive manner to identify opportunities & drive strategic bid pipeline volumes. Create new and update employee resumes and project profiles as needed. Ensure consistent customer experience for all submittals incorporating marketing content & branding standards. QUALIFICATIONS Education and Experience Relative industrial maintenance and/or construction) experience within the in a relatable function OR Undergraduate degree/diploma in a business field; marketing/communications, journalism OR Experience in a sales / business development with proposal creation responsibility. Superior storytelling abilities with outstanding visual, written and verbal communication skills Skills, Knowledge and Required Competencies Ability to collaborate & communicate with stakeholders at all levels both internally & externally. Excellent project coordination skills and understanding of key business processes Experience working with the proposal software considered an asset. Experience working with a CRM tool (Microsoft Dynamics) considered an asset. Experience working with Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop). Experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.). Ability to forge, grow and maintain positive relationships. Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment. Ability to work within tight deadlines and prioritization of work to achieve them. Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail. Highly developed interpersonal, communication, and organizational skills. Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment. Ability to work collaboratively with a positive attitude.