Purchase Executive

Job description

Prime Function: To ensure that optimum stock levels are maintained as per the standards & that all perishable and non-perishable goods are stored as per the prescribed standards. Adhere to qualitative and quantitative measures or standards. Ensure HACCP procedures are followed and clear records are kept at all times. To coordinate all the functions of the team within the department. Any matter which may effect the interests of Grand Mercure Bengaluru Gopalan Mall should be brought to the attention of the Management. Key Responsibilities: Stores Planning To take stock at prescribed intervals as per the standards and monitor the same. Plan, direct and control all day-to-day activities of the Stores. People Management Establish and maintain seamless co-ordination & co-operation with all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service. Co-ordinate with the other departments to ensure operative effectiveness. Ensure that the team has been trained for all safety provisions. Motivate and develop the team to ensure smooth functioning of the department and promote teamwork. Provide effective support to the team to enable them to provide effective and efficient services. Financial Management Regularly review the Stores to improve productivity by maintaining stocks, identifying slow moving/non0moving items, reduce spoilage and wastage & improve material handling and shortages. Recommend inventory levels for the goods in the stores to the Finance Department and seek approval. Identify optimal, cost effective use of the resources and educate the team on the same. Operational Management To order the goods that are required and also to ensure that optimal stock levels are maintained. To check the par-stock and place order accordingly. Ensure to coordinate with the Finance Department to keep track of the respective lead-time of the goods. Ensure that the Stores Associate checks the expiry date of the goods and discards the goods accordingly, as per the standard process. To receive all the goods as per the specifications & ensure to reject any goods if not as per the specifications. Ensure that the Stores Associate maintains proper records of goods received, goods issued, and quantity of stock, approved & rejected goods. Managerial Qualities Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness; Ability to accept responsibility; Self confidence, motivation, drive and tenacity; Ability to enhance organizational performance; Ability to clearly delegate tasks and responsibilities; Ability to think strategically, inductively, and creatively. Bachelor's degree in Supply Chain Management, Commerce, Business Administration, Hospitality Management, or a related field. Diploma or certification in Materials Management, Procurement, or Supply Chain Management is an added advantage. 2–5 years of experience in purchasing, procurement, or stores, preferably in the hospitality industry. Experience with vendor management, negotiations, and procurement processes. Grand Mercure Bengaluru Gopalan Mall managed by Accor is located near the heart of Bengaluru with close proximity to major Techparks and key commercial & residential bubbles 212 Modern & Lavish rooms including 29 one and two bedroom suites with private terrace 10 elegant meeting spaces including a quaint alfresco and open terrace that can cater from 20 - 400 guests. Features an all-day dining restaurant, cafe & alfresco, a fitness centre, spa, swimming pool, an entertainment zone, library lounge, art gallery and business centre