Purchasing Coordinator

Job description

Join Vetcove and help modernize the future of veterinary software and the pet parent healthcare experience. Our suite of platforms features a market-leading procurement marketplace, an ultra-modern home delivery ecommerce experience, and a next-generation practice management system. More than 25,000 hospitals across all 50 states rely on Vetcove daily, supporting tens of thousands of veterinarians who care for tens of millions of pets each year. We are modernizing the 50 billion dollar plus animal health industry by giving veterinary organizations the tools to focus more on patient care. Backed by Y Combinator and top venture investors in Silicon Valley, New York and Miami, Vetcove is a fast-growing, mission-driven company. We are searching for talented and passionate people who want to help shape the future of veterinary care. As the Purchasing Coordinator, you will be responsible for purchasing all products and managing inventory for our innovative new platform. This role requires a dynamic individual who is comfortable in an operational role and has strategic, creative ideas for process improvement. You should have a strong understanding of inventory planning and procurement principles, excel in a fast-paced, high-growth environment and be passionate about driving efficiencies. WHAT YOU'LL DO - Inventory Planning and Management: Develop and implement effective strategies to maintain optimal inventory levels - Purchase Order Management: Place and manage all purchase orders (POs) daily to ensure accurate entry, proofing, and maintenance - External Collaboration: Provide regular updates to fulfillment partners on inventory status, potential risks, and new opportunities - Process Improvement: Implement best practices and innovative solutions to ensure the purchasing process is efficient and scalable - Data Analysis: Utilize data analysis and forecasting techniques to identify trends and make informed decisions on optimal reorder points - Inventory Monitoring: Monitor inventory levels daily and make timely adjustments to meet changing conditions - Performance Reporting: Analyze and report on inventory performance, identifying areas for improvement and implementing cost-saving solutions - Audits: Partner with fulfillment partners to request regular audits to maintain inventory accuracy and identify potential discrepancies - Internal Collaboration: Participate in cross-functional projects and initiatives to improve overall business performance, work closely with systems analyst to troubleshoot issues YOU SHOULD HAVE - Bachelors Degree - Proven 1+ years of experience in procurement and inventory management, preferably in a high-growth environment - Strong analytical skills with the ability to interpret data and make informed decisions - Excellent written and verbal communication skills - Positive attitude and team-oriented mentality with excellent collaboration skills - Expertise in Excel, familiarity with inventory management & forecasting systems, Tableau experience is a plus - Ability to work independently and confidently manage multiple tasks and prioritize effectively in a fast-paced environment - Meticulous attention to detail with strong organizational skills Benefits (Full Time Roles) - 100% remote within the USA - Medical, Dental, and Vision Insurance - Automatic 401k contribution - Employee referral program - At home office set up - Bi-annual company retreats - Open vacation policy - Equity - Monthly team events The typical base pay range for this role across the U.S. is: $55,000/year - $90,000/year + bonus + equity + benefits. There is a different range applicable to specific work locations. For Colorado, the salary range is: $60,000 - $85,000 + bonus + equity + benefits. This salary range is a good faith estimate of what Vetcove may pay for this position at the time of posting. Actual compensation may vary based on skills, qualifications, and experience. The range reflects the base hourly rate or annual compensation (as applicable), and does not include bonus, equity or other incentives. In addition to base compensation, Vetcove offers a comprehensive benefits package. Please refer to the “Benefits (Full Time Roles)” section above for more details. To apply, please submit your application through Vetcove’s Careers Page. The application deadline is October 1st, 2026. Please note we are unable to sponsor work visas at this time. Attention all job seekers! We want to ensure that you’re well-informed about a serious matter affecting the job market. It has come to our attention that scammers are operating in the industry, impersonating employees and attempting to deceive savvy applicants like you. Here’s what you need to know: 1. Our job listings are exclusively available on official sites (our careers page, LinkedIn, BuiltIn, and Indeed). Be cautious of other sources claiming to represent us or any organization that you’re interested in. Stay on the lookout! 2. Authentic communications from our company will only come through verified email addresses and phone numbers. If you receive unexpected messages or calls, exercise caution and verify their authenticity. Don’t let scammers catch you off guard! 3. It's essential to independently verify the legitimacy of any job postings you come across. Visit our official careers page to confirm the validity of any openings. Stay proactive and protect yourself! 4. Remember that during the application process, we will never request sensitive personal or financial information from you. Be wary of anyone asking for such information. Keep your personal data secure! 5. If you suspect any fraudulent activity or encounter suspicious individuals, please report it immediately to our recruiting department. By working together, we can combat these scams and keep the job market safer for everyone. We understand the importance of your job search and want to ensure your experience is positive and secure. Always exercise caution and stay scam-smart! Employment is contingent upon successful completion of a background check. Vetcove is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. We are dedicated to providing a work environment free from discrimination, harassment, and retaliation. It is our policy to provide equal employment opportunity to all applicants in accordance with all applicable laws and regulations. If you require accommodations during the application or interview process, please let us know and we will make every effort to accommodate your needs.