Purchasing Manager

Job description

Our Mission is to Identify, Hire, Train and Retain the very best people! Come lead the charge behind our continued growth at Ace Electric with strategic brand marketing and data-driven campaigns to drive visibility, workforce attraction & business development. Since our inception in Valdosta, GA in 1975, Ace has been performing quality electrical installations in a full range of markets including: commercial, mission critical, education, healthcare, institutional, industrial, correctional facilities, hospitality, military bases, retail and others. In the past 15 years, locations have been added in Macon, GA, Atlanta, GA, Jackson, TN, Statesboro, GA, Sanford, NC and Plain City, OH. Ace offers fabrication services, hard bid, design-build, negotiated contracts and fee-based work. We have the resources, professional staff and project management team to handle almost any type of electrical project. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Electric is growing bigger in business each year and has no signs of slowing down! Benefits: Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances 401k with Match Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more! General Summary: The Purchasing Manager will lead the centralized purchasing operations across all Ace Electric Divisions. The Purchasing Manager is responsible for developing and executing strategic purchasing and procurement processes and procedures for project-direct buyouts, company-wide commodity purchasing, rebate programs, tool procurement, hardware procurement, rental equipment management, and vendor partnerships. The Purchasing Manager will lead the purchasing team and procurement workflows to ensure materials, equipment, and services are acquired efficiently and timely according to project schedules. This role will work closely with Division Vice President/Division Mangers, Project Managers, Operations Managers, Accounting, Logistics Managers, Logistics Coordinators and Field Leadership to optimize costs, improve vendor relationship, standardize procurement processes, and maximize purchasing leverage company-wide. Preferred Job Skills: Ability to maintain required levels of confidentiality when entrusted with sensitive business, customer, or employee related information. Ability to manage multiple responsibilities in a fast-paced environment. Demonstrated experience managing large-scale procurement programs and processes. Demonstrated experience supporting commercial, industrial, infrastructure, or mission critical construction projects. Strong understanding of project buyout processes and material management. Knowledge of electrical materials, equipment, and construction practices. Understanding of supply chain management principles. Knowledge of manufacture rebate and distributor incentive programs. Advanced Microsoft Office skills, including advanced Excel experience, Power BI, Teams, and SharePoint. Experience using procurement and ERP systems (e.g., Remarkable) Strong reporting ,analytics and data base management skills. Core Competencies: Strategic Procurement Vendor Negotiation Supply Chain Management Financial Acumen Leadership & Team Development Project Coordination Cost Control Contract Administration Process Improvement Communication Skills Problem Solving Organization & Planning Customer Service Mindset Accountability Continuous Improvement Mandatory Hiring Requirements : References, Background Check, Drug Screen Testing, Valid Driver’s License. Responsibilities: Strategic Procurement Leadership Lead centralized purchasing activities for all Divisional Develop and implement procurement strategies that leverage company buying Manage project buyouts in collaboration with Project Managers and Division Operations Create standardized purchasing procedures and best practices across all divisions. Analyze procurement performance and identify opportunities for cost reduction and process Establish and maintain procurement metrics and reporting Project Procurement Support Support project teams with material procurement planning and buyout Assist with identifying long-lead equipment and critical path Monitor procurement schedules to align with project Maintain project procurement logs and material status Coordinate with Project Managers to ensure timely deliveries and minimize project Support tracking of owner-furnished and contractor-furnished Commodity Purchasing Programs Develop and manage company-wide commodity purchasing Consolidate purchases to maximize volume Negotiate pricing agreements with electrical distributors and Monitor market conditions, material pricing trends, and supply chain Create standardized purchasing agreements for repetitive products and Vendor & Manufacturer Relations Develop strategic relationships with manufacturers, distributors, rental vendors, and service Lead annual pricing negotiations and purchasing Coordinate vendor performance Resolve supplier disputes and delivery Evaluate and onboard new Represent Ace Electric at vendor meetings, industry events, and rebate Rebate Program Management Manage manufacturer rebate and incentive Administer tool rebate programs and equipment incentive Manage hardware rebate and purchasing incentive Track rebates earned and ensure proper collection and Identify new opportunities to increase purchasing returns and supplier Logistics & Inventory Coordination Oversee material logistics and delivery Support warehouse operations and material distribution Monitor material receipts and delivery Coordinate freight program and delivery schedules. Support equipment transportation and logistics Improve material tracking processes from purchase through Purchase Order Management Establish and maintain company purchasing Oversee Purchase Order (PO) creation, implementation, tracking, and Ensure proper authorization workflows are Monitor committed costs against Ensure purchasing activities comply with company financial Invoice & Receipt Reconciliation Support the procurement team in verifying invoicing versus received Coordinate with Accounting to resolve Ensure accurate receiving documentation is Monitor open commitments and unmatched Improve procurement visibility through reporting and system integration. Equipment & Rental Management Manage company rental equipment procurement Negotiate rental agreements and master service Monitor equipment utilization and rental Develop strategies to reduce unnecessary rental Coordinate equipment allocations across Technology & Systems Utilization Maintain procurement records, reports, dashboards, and Drive adoption of purchasing and logistics technology Develop procurement workflows utilizing Microsoft solutions and business intelligence Leverage search tools, vendor databases, and market intelligence platforms to support procurement Position Requirements: License: Valid state driver's license as required by job conditions or by the company. Certification: None Education: Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics or related field preferred. Experience Minimum 5 years of strategic purchasing experience in the electrical construction industry. Minimum 3 years’ experience in a leadership or management position. Previous experience in field electrical installation preferred. Previous project management experience preferred. Working Conditions: Work in a climate-controlled office setting with varying degrees of stress and time pressure. Considerable amount of time making repetitive motions. Considerable amount of time sitting. Considerable amount of time using telephone and computer. Sounds and noise levels may be distracting or uncomfortable. Travel periodically to division offices, warehouses, vendor locations, and construction job sites. Required Physical/Mental Functions: Comprehend and practice safe work procedures as outlined in Company Safety Handbook. Analyze complex purchasing, pricing, and inventory data to support strategic decision-making. Exercise sound judgment in negotiating contracts and resolving supplier issues. Manage multiple priorities and deadlines in a fast-paced environment. Communicate effectively with executives, project managers, vendors, and field personnel. Interpret contracts, specifications, policies, and financial reports with a high level of accuracy. Maintain confidentiality of pricing, contracts, and company financial information. Lead and develop purchasing staff while fostering cross-functional collaboration. Prolonged periods of sitting while working at a computer and attending meetings. Frequent use of a computer, keyboard, telephone, and other standard office equipment. Occasionally stand, walk, bend, and reach during warehouse visits or inventory inspections. Lift and carry up to 25 pounds. May be required to operate a company vehicle for business-related travel, provided the employee is approved to drive by the Fleet Department and meets all applicable company driving requirements. Ability to safely navigate active construction and warehouse environments while wearing required PPE when necessary. AAP/EEO Statement: Ace Electric, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law. state, or local law.