Purchasing Officer

Job description

Key Responsibilities Process purchase requisitions and purchase orders accurately and efficiently. Source and evaluate suppliers to obtain competitive pricing, quality products, and reliable services. Coordinate with departments to ensure procurement needs are fulfilled in a timely manner. Maintain good relationships with approved suppliers and vendors. Verify supplier quotations, product specifications, and delivery schedules. Assist in negotiating prices and terms with suppliers under the guidance of the Purchasing Manager. Ensure all purchases comply with hotel policies, approval procedures, and brand standards. Maintain proper documentation and filing of purchasing records, invoices, and related documents. Monitor delivery status and follow up with suppliers regarding pending orders. Assist in maintaining supplier databases and conducting vendor evaluations. Coordinate with Receiving, Cost Control, and Finance departments to ensure smooth procurement processes. Support inventory control activities and assist in monitoring stock availability. Prepare purchasing reports and provide administrative support to the Purchasing Department. Qualifications Minimum 1–2 years of experience in purchasing, procurement, or a related role, preferably in a 4- or 5-star hotel. Knowledge of purchasing procedures, supplier management, and cost control principles. Good negotiation, communication, and organizational skills. Proficiency in Microsoft Office applications, especially Excel. Familiarity with procurement systems or hotel operating systems is an advantage. Good command of English (spoken and written). Strong attention to detail and ability to maintain accurate records. Ability to work under pressure and manage multiple priorities. High level of integrity, responsibility, and professionalism. Team player with a proactive and service-oriented attitude. Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality. Take the opportunity to become a Heartist®, and let your heart guide you in this world where life beats faster. Pullman Ciawi Vimala Hills Resort Spa & Convention is a premium 5-star retreat sprawled across 14 hectares. The hotel is designed to immerse guests in breathtaking natural vistas and unrivaled tranquility. Pullman Ciawi Vimala Hills Resort Spa & Convention achieved the prestigious accolade of "Hotel of the Year" at the Accor Asia Leadership Conference. As one of The Best Resort in Asia, the hotel offers 208 opulent rooms and 19 villas, 4 restaurants and bar, meeting rooms and convention centers, spa, entertainment and activities area.