Purchasing Officer

Job description

Welcome to a workplace where everyone passionately believes in one purpose! Our company's commitment extends beyond tasks; it's about infusing every action with purpose. We are dedicated to bringing unparalleled passion and customer focus to every facet of our business, creating an environment where your contribution truly matters. With 70 years of experience, we are the leading strategic partner, providing specialized solutions for airlines, airports, and enterprises across 21 countries throughout The Caribbean and Latin America. At GCG , we believe the secret recipe for a perfect team blends talent, focus, and discipline. We seek these qualities in candidates eager to thrive in a diverse and multicultural environment. Our comprehensive solutions include Sky Dining, Airport Dining, Aviation Support, and Culinary. With a team of over 5,500 highly skilled experts dedicated to excellence, we uphold the highest standards of quality and service. We are committed to elevating travel & culinary experiences for all our customer's journeys, becoming the top choice in the region. The Purchasing Officer will be responsible for supporting the procurement process and ensuring the timely and efficient acquisition of goods and services needed for the company’s operations. This role involves managing purchase orders, maintaining records, liaising with suppliers, and assisting in inventory control to ensure smooth business operations. Key Responsibilities: Purchase Order Management: Prepare and process purchase orders for the procurement of goods and services. Ensure that purchase orders are accurate and properly authorized. Track and follow up on order status to ensure timely delivery of goods and services. Supplier Management: Liaise with suppliers to obtain quotes, negotiate prices, and place orders. Maintain strong relationships with existing suppliers and identify potential new suppliers. Assist in resolving any issues related to product quality, delivery delays, or discrepancies. Inventory Management: Assist with the tracking of inventory levels and place orders as needed. Help maintain proper stock levels to prevent shortages and overstocking. Perform regular checks on inventory and ensure that proper storage and handling protocols are followed. Record Keeping & Documentation: Maintain accurate records of all procurement transactions, including purchase orders, delivery receipts, and invoices. File and organize procurement documentation on time. Ensure that all procurement documentation is compliant with company policies and procedures. Invoice Processing: Verify and process supplier invoices against purchase orders and delivery receipts. Coordinate with the accounting department to ensure timely payment of invoices. Assist with Reporting: Assist in generating reports related to procurement activities, such as supplier performance, purchasing trends, and inventory levels. Provide support for any audits or reviews related to procurement activities. Compliance: Ensure compliance with company policies, procurement procedures, and relevant regulations. Maintain confidentiality of all procurement-related information. Qualifications: Education: High school diploma or equivalent. Additional coursework or a degree in business, supply chain management, or a related field is a plus. Experience: Previous experience in procurement, supply chain, or a similar administrative role is preferred. Familiarity with procurement software and inventory management systems is an advantage. Skills: Strong organizational and time-management skills. Excellent communication and interpersonal skills. Attention to detail and accuracy in record-keeping and documentation. Proficiency in Microsoft Office (Excel, Word, etc.). Ability to handle multiple tasks and prioritize effectively. Additional Requirements: Ability to work independently and as part of a team. Strong negotiation skills and problem-solving ability. Working Conditions: Office-based with occasional visits to suppliers. May require occasional overtime to meet deadlines or handle urgent procurement needs. Embark on a journey with us, where every day brings new opportunities for growth and success. If you thrive in a dynamic environment and want to be part of a team that celebrates achievements, come, be a part of our story. Your career adventure starts here!