Purchasing Operations Specialist, NA

Job description

About Vantage Data Centers Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Accounting Operations Department The Accounting Operations team is responsible for accurately, timely and efficiently executing and recording the organization’s financial transactions with third parties. It is highly engaged in building and maintaining fruitful financial relationships with customers and suppliers across North America through its 3 core groups: accounts payable, billing and accounts receivable and purchasing operations. The team coordinates the entry, review, and approval of day-to-day transaction processing in accordance with financial policies and the department’s SLAs. Team members proactively engage in solving problems through close collaboration with internal and external stakeholders. They engage in the development and implementation of continuous process improvements, maximizing the use of our technology resources to improve accounting operational efficiency. The team is service-oriented and behaves with integrity, agility, respect, and initiative. Position Overview This role will be based in: Montreal, QC and is in alignment with our flexible work policy. (3 days on site required, 2 days flexible). Vantage is seeking a detail-oriented and proactive Purchasing Operations Specialist to support purchasing workflows and processes within the Accounting organization. This role will contribute to the team’s mission of optimizing and managing vendor management and purchase order lifecycle activities. This role will assist with day-to-day procure-to-pay operations and help maintain compliance with established purchasing policies. Acting as a key support resource, this position will collaborate with internal teams and external vendors to resolve issues, improve processes, and ensure timely execution of purchasing activities. The ideal candidate is organized, eager to learn, and committed to delivering high-quality service in a fast-paced environment. Essential Job Functions Support the Purchase Order (PO) lifecycle — assist with initiation, tracking, and compliance to ensure accuracy and timely processing. Collaborate with internal teams and external vendors to facilitate smooth purchasing workflows. Ensure compliance with purchasing policies and internal controls, escalating issues when necessary. Generate and maintain reports on purchasing activities, vendor performance, and PO status for management review. Assist in process improvement initiatives by identifying inefficiencies and recommending enhancements. Duties Act as a point of contact for routine vendor and purchase order inquiries, ensuring timely and accurate responses. Track and follow up on pending purchase orders to ensure approvals are completed within established timelines. Communicate with internal teams to clarify purchasing requirements and resolve minor discrepancies. Prepare and distribute regular status reports on open POs to Manager, Purchasing Operations. Support compliance efforts by reviewing requests for adherence to company policies and escalating issues as needed. Assist in identifying recurring issues in PO processes and provide feedback for improvement. Additional Duties as assigned by Management. Job Requirements Bachelor’s degree in Accounting, Finance, Supply Chain or equivalent field. Equivalent work experience in lieu of a degree is also acceptable. 2 – 5 years of experience in procurement, purchasing operations, or accounting support. Familiarity with procure-to-pay processes and basic purchasing workflows. Strong ability to manage multiple priorities and communicate effectively with internal teams and external vendors. Excellent organizational skills and attention to detail, with a commitment to data accuracy. Proficiency in Microsoft Office 365 tools (Excel, Outlook, Teams) and ability to learn new systems quickly. Experience working with ERP or procurement systems (Yardi preferred but not required). Strong problem-solving skills and ability to identify and escalate issues appropriately. Ability to work collaboratively in a fast-paced, service-oriented environment. Travel expected will be less than 5%. Physical Demands and Special Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds. We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations. Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community. Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values. Vantage Data Centers is an Equal Opportunity Employer Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.