Purchasing Specialist

Job description

Position Summary We are seeking a detail-oriented and highly organized Purchasing Specialist to support the day-to-day purchasing operations of a company operating in the marine spare parts industry. The successful candidate will be responsible for processing requests for quotations (RFQs), sourcing spare parts and materials, coordinating with suppliers, comparing quotations, monitoring orders and deliveries, and maintaining accurate purchasing records within the company's ERP system. This role requires strong communication skills, excellent attention to detail, and the ability to manage multiple purchasing activities in a fast-paced environment. Candidates with previous experience in marine purchasing or the shipping industry will have an advantage, although applicants from other purchasing backgrounds who demonstrate strong adaptability and learning capabilities are also encouraged to apply. Job Details: Work Set-up: Work-from-Home Schedule: Monday to Friday | 8:00 AM to 5:00 PM Netherlands Time | 3:00 PM to 12:00 AM Manila Time Holidays: PH Holidays Key Responsibilities: Process incoming requests for quotations (RFQs) and source spare parts, equipment, and materials based on purchasing requirements. Request, review, and compare supplier quotations, considering pricing, availability, specifications, and delivery lead times. Communicate with local and international suppliers to obtain quotations, clarify requirements, and follow up on outstanding requests. Coordinate and monitor purchasing orders, ensuring timely processing, order expediting, and delivery tracking. Proactively follow up with suppliers regarding order status, delivery schedules, and potential delays. Maintain accurate and up-to-date purchasing information, supplier records, product details, and transaction data within the company's ERP system. Ensure accuracy and completeness when entering purchasing information, updating records, and processing documentation. Coordinate closely with the sales and purchasing teams to support daily purchasing requirements and resolve supplier or order-related concerns. Manage multiple RFQs, supplier communications, and purchasing activities simultaneously while maintaining accuracy and meeting deadlines. Identify and promptly communicate discrepancies, order delays, or other purchasing-related issues to the appropriate team members. Learn and effectively utilize the company's purchasing systems, internal procedures, and operational workflows. Required Qualifications: At least 2 years of relevant experience in purchasing, operational procurement, buying, or a similar role involving supplier coordination and purchasing administration. Hands-on experience processing RFQs, requesting and comparing supplier quotations, and following up on purchase orders or deliveries. Strong written and verbal English communication skills, with the ability to communicate professionally with international suppliers and colleagues. Excellent organizational, administrative, and time management skills. Strong attention to detail, particularly when handling product information, quotations, specifications, and data entry. Ability to manage multiple tasks and competing priorities while maintaining a high level of accuracy. Proficiency in using computers and business applications, with the ability to learn new ERP systems and purchasing software quickly. Strong problem-solving skills, adaptability, and the ability to work effectively in a fast-paced, deadline-driven environment. Ability to work independently in a remote setup while maintaining effective communication and coordination with the team. Preferred Qualifications: Previous purchasing experience in the marine, maritime, or shipping industry, particularly involving marine spare parts and vessel-related supplies. Familiarity with purchasing operations in engineering, industrial equipment, technical supplies, or spare parts environments. Experience working with ERP or purchasing management systems. Familiarity with technical product descriptions, part numbers, supplier catalogs, and equipment specifications. Experience coordinating with international suppliers and supporting geographically distributed teams.