PWS Team & Admin Assistant

Job description

Logitech is the Sweet Spot for people who want their actions to have a positive global impact while having the flexibility to do it in their own way. The Team and Role: In this role of Team & Admin Assistant , you will support the PWS Team based in the Logitech office in Hong Kong in their daily tasks and contribute to Personal Work Solutions projects & Innovation activities. You will help the local team with critical administrative tasks, samples management and other office related duties. You will coordinate meetings and arrange logistics for events (virtual, on/off site, in Hong Kong and Shanghai). You will also assist the Head of events & operations in the organization of global events, processes & tools enhancements and related tasks. This temporary role will report to the PWS Head of Events & Operations ( based in Switzerland) and is a full time position based in Hong Kong (Hybrid: minimun 3 days per week in office). Your Contribution: Be Yourself. Be Open. Stay Hungry and Humble. Collaborate. Challenge. Decide and just Do. These are the behaviors you’ll need for success at Logitech. In this role you will: Provide administrative support and assistance to the PWS Team: Help the team with their daily administrative tasks (filing, invoicing, suppliers management) Manage sample stock (orders, packing, shipping) Assist for any tasks related to the team based in Asia/Pacific region when needed (new hire, gifts, administrative support) You will also assist the team for any tasks related to the staff based in AP region (new hire, admin support, travel arrangements) Provide basic executive support and assistance to the PWS Leadership Team: Provide agenda & planning support for HK Site Leader and other PWS leaders as needed Manage travel coordination for AP Leadership members (flights, hotel bookings, transfers, visa, etc) Provide local assistance to PWS WW Management when travelling to AP offices (visa, travel arrangements etc) Help coordinate events & activities : Liaise with internal staff at all levels Coordinate project-based work Organize team activities (virtual and in person) Arrange regular meetings, workshops and events (virtual and on/off site) Coordinate logistics, evening dinners and/or party, goodies, etc. Interact with external suppliers Handle event invoicing and basic events budgets Support the Head of events & operations in the organization of global events, processes & tools enhancements or related tasks Key Qualifications: We are looking for someone with the below experience, skills and behaviors to join our team: 3-5 years of experience in an international environment providing admin and team support Successful experience in events management or in the hospitality industry Proficient computer skills and in-depth knowledge of relevant software such as Google Suite and MS office Knowledge of standard office administrative practices and procedures. Basic finance and accounting systems such as Oracle Ipro Fluent in English, Cantonese and Mandarin, written and spoken, any other language is a plus Solution oriented and proactive, able to take initiatives Excellent interpersonal skills Very good communication skills, capable of adapting communication style to the audience Strong organizational & planning skills, attention to detail Flexible, able to handle changes and pressure Able to analyse problems and bring creative solutions Reliable, trustworthy #LI-AL2 Across Logitech we empower collaboration and foster play. We help teams collaborate/learn from anywhere, without compromising on productivity or continuity so it should be no surprise that most of our jobs are open to work from home from most locations. Our hybrid work model allows some employees to work remotely while others work on-premises. Within this structure, you may have teams or departments split between working remotely and working in-house. Logitech is an amazing place to work because it is full of authentic people who are inclusive by nature as well as by design. Being a global company, we value our diversity and celebrate all our differences. Don’t meet every single requirement? Not a problem. If you feel you are the right candidate for the opportunity, we strongly recommend that you apply. We want to meet you! We offer comprehensive and competitive benefits packages and working environments that are designed to be flexible and help you to care for yourself and your loved ones, now and in the future. We believe that good health means more than getting medical care when you need it. Logitech supports a culture that encourages individuals to achieve good physical, financial, emotional, intellectual and social wellbeing so we all can create, achieve and enjoy more and support our families. We can’t wait to tell you more about them being that there are too many to list here and they vary based on location. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability. If you require an accommodation to complete any part of the application process, are limited in the ability, are unable to access or use this online application process and need an alternative method for applying, you may contact us toll free at +1-510-713-4866 for assistance and we will get back to you as soon as possible.