Real Estate Closing Coordinator – Transaction Coordination | Remote, PST HoursPosition Type: Full-Time Contract (40 Hours/Week) Location: Remote Working Hours: 9:00 AM–6:00 PM PSTAbout the RoleAt Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume residential real estate transactions from offer through closing.This is a fast-paced, execution-focused role where you’ll work closely with agents to manage offers, addendums, inspections, transaction documentation, deadlines, and closing coordination.If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.What You’ll OwnTransaction & Closing CoordinationSupport agents throughout the transaction and closing processAssist with drafting offers, purchase agreements, addendums, and transaction documentsCoordinate inspections and required follow-upsTrack transaction milestones, deadlines, and closing progressEnsure documents and transaction records remain accurate and organizedHelp prevent delays by proactively following up on outstanding itemsAgent & Operational SupportRespond quickly to agent requests throughout the dayHelp agents manage transactions efficiently during high-volume periodsCoordinate administrative and operational tasks associated with active dealsMaintain strong responsiveness during PST business hoursCommunication & Follow-UpCommunicate professionally through email, text, and SlackCoordinate with agents, clients, and other transaction stakeholdersFollow up consistently on outstanding documentation and next stepsKeep relevant parties informed throughout the transaction lifecycleCRM & Transaction SystemsMaintain accurate records in CRM and transaction management systemsManage documentation and workflows within DocuSign RoomsKeep transaction files complete, organized, and accessibleMaintain accurate internal tracking and status updatesRequirementsExperience in real estate transaction coordination, closing coordination, real estate operations, or related administrative supportFamiliarity with:Offer draftingPurchase agreements and addendumsInspectionsTransaction timelinesClosing coordinationExperience using DocuSign Rooms, CRM systems, Slack, and Google WorkspaceAbility to manage multiple active transactions and deadlines simultaneouslyExcellent written and verbal English communicationHighly organized with strong attention to detailFast, reliable communication and follow-throughComfortable working independently in a remote, fast-paced environmentMust be available 9:00 AM–6:00 PM PSTFlexibility for occasional after-hours support when transaction volume requires itNice to HaveExperience supporting U.S.-based residential real estate teamsHigh-volume transaction coordination experienceStartup or fast-growth company experienceStrong understanding of residential real estate workflows from offer through closeWhat Success Looks LikeAccurate and complete transaction documentationNo missed milestones or critical follow-upsFast response times to agent requestsOrganized and up-to-date transaction recordsSmooth progression of transactions toward closingFewer operational delays and closing issuesStrong agent and internal team satisfactionInterview ProcessInitial Screening CallSpark Hire Video InterviewRecruiter InterviewClient InterviewOffer & OnboardingApply NowIf you’re experienced in real estate transactions, closing coordination, DocuSign Rooms, offer preparation, and deadline management and thrive in a fast-moving environment, we’d love to hear from you.#RealEstateClosingCoordinator #TransactionCoordinator #RealEstateOperations #ClosingCoordinator #RealEstateJobs #DocuSign #ResidentialRealEstate #RemoteRealEstate #RemoteJobs #PSTJobs
Real Estate Closing Coordinator – Transaction Coordination | Remote, PST Hours
Position Type: Full-Time Contract (40 Hours/Week)
Location: Remote
Working Hours: 9:00 AM–6:00 PM PST
About the Role
At Pavago, one of our clients is hiring a Real Estate Closing Coordinator to support high-volume residential real estate transactions from offer through closing.
This is a fast-paced, execution-focused role where you’ll work closely with agents to manage offers, addendums, inspections, transaction documentation, deadlines, and closing coordination.
If you have real estate transaction experience, are highly responsive, and know how to keep multiple deals organized and moving forward, this role is for you.
What You’ll Own
Transaction & Closing Coordination
- Support agents throughout the transaction and closing process
- Assist with drafting offers, purchase agreements, addendums, and transaction documents
- Coordinate inspections and required follow-ups
- Track transaction milestones, deadlines, and closing progress
- Ensure documents and transaction records remain accurate and organized
- Help prevent delays by proactively following up on outstanding items
Agent & Operational Support
- Respond quickly to agent requests throughout the day
- Help agents manage transactions efficiently during high-volume periods
- Coordinate administrative and operational tasks associated with active deals
- Maintain strong responsiveness during PST business hours
Communication & Follow-Up
- Communicate professionally through email, text, and Slack
- Coordinate with agents, clients, and other transaction stakeholders
- Follow up consistently on outstanding documentation and next steps
- Keep relevant parties informed throughout the transaction lifecycle
CRM & Transaction Systems
- Maintain accurate records in CRM and transaction management systems
- Manage documentation and workflows within DocuSign Rooms
- Keep transaction files complete, organized, and accessible
- Maintain accurate internal tracking and status updates
Requirements
- Experience in real estate transaction coordination, closing coordination, real estate operations, or related administrative support
- Familiarity with:
- Offer drafting
- Purchase agreements and addendums
- Inspections
- Transaction timelines
- Closing coordination
- Experience using DocuSign Rooms, CRM systems, Slack, and Google Workspace
- Ability to manage multiple active transactions and deadlines simultaneously
- Excellent written and verbal English communication
- Highly organized with strong attention to detail
- Fast, reliable communication and follow-through
- Comfortable working independently in a remote, fast-paced environment
- Must be available 9:00 AM–6:00 PM PST
- Flexibility for occasional after-hours support when transaction volume requires it
Nice to Have
- Experience supporting U.S.-based residential real estate teams
- High-volume transaction coordination experience
- Startup or fast-growth company experience
- Strong understanding of residential real estate workflows from offer through close
What Success Looks Like
- Accurate and complete transaction documentation
- No missed milestones or critical follow-ups
- Fast response times to agent requests
- Organized and up-to-date transaction records
- Smooth progression of transactions toward closing
- Fewer operational delays and closing issues
- Strong agent and internal team satisfaction
Interview Process
- Initial Screening Call
- Spark Hire Video Interview
- Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you’re experienced in real estate transactions, closing coordination, DocuSign Rooms, offer preparation, and deadline management and thrive in a fast-moving environment, we’d love to hear from you.
#RealEstateClosingCoordinator #TransactionCoordinator #RealEstateOperations #ClosingCoordinator #RealEstateJobs #DocuSign #ResidentialRealEstate #RemoteRealEstate #RemoteJobs #PSTJobs
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
