Real Estate Operations Coordinator (Property Management, Leasing & Tenant Coordination) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required for leasing cycles, rent collection periods, and maintenance coordination)About the RoleAt Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.This is a high-ownership operational role focused on:Tenant communicationLeasing coordinationMaintenance managementProperty system updatesOwner reporting and complianceYou will act as the operational bridge between:TenantsVendorsProperty ownersInternal property management teamsThe ideal candidate is highly organized, detail-oriented, and comfortable managing multiple moving parts in a fast-paced property management environment.If you have experience with:Property management systemsLeasing workflowsTenant communicationMaintenance coordinationThis role is a strong fit.What You’ll OwnTenant Communication & SupportRespond to tenant inquiries related to:Rent paymentsLease termsMaintenance requestsProperty policiesTrack all communication within:YardiAppFolioBuildiumSimilar property management platformsSend reminders for:Rent due datesLease renewalsCompliance noticesLeasing & DocumentationDraft, review, and process:Lease agreementsLease renewalsTenant onboarding documentationManage documentation using:DocuSignDotloopMaintain organized and compliant tenant files including:ApplicationsIdentification recordsInspection reportsSigned agreementsSupport property marketing across:ZillowApartments.comMLS listing platformsProperty Management SystemsMaintain accurate records across property management softwareTrack:Rent collectionsDelinquenciesOccupancy statusLate feesGenerate and reconcile:Rent rollsDelinquency reportsOccupancy trackersMaintenance CoordinationCreate and assign vendor work ordersTrack maintenance tickets from start to completionCoordinate with tenants and vendors to ensure timely issue resolutionVerify vendor invoices against completed work ordersOwner Reporting & Operational UpdatesPrepare:Owner statementsCash flow summariesOccupancy reportsVacancy updatesProvide regular updates regarding:Rent collection statusOpen maintenance issuesLeasing activityEnsure reporting is accurate and delivered on timeCompliance & Quality ControlEnsure all tenant documentation complies with:Local landlord-tenant regulationsFair Housing requirementsInternal compliance standardsMaintain organized, audit-ready property documentationWhat Success Looks LikeTenant issues are resolved quickly and professionallyLease documentation remains accurate and compliantMaintenance requests are handled efficientlyProperty systems stay updated and organizedOwners receive timely and accurate reportingWhat Makes You a Strong FitStrong communication skills with tenants, vendors, and property ownersHighly organized and comfortable managing multiple workflows simultaneouslyDetail-oriented with strong operational follow-throughProblem-solver who balances tenant experience with operational efficiencyAble to work independently in fast-paced environmentsRequirements (Must-Have)Experience2+ years of experience in:Property managementLeasing coordinationReal estate operationsProperty administrationCore SkillsHands-on experience with:YardiAppFolioBuildiumSimilar property management systemsStrong Microsoft Office and Google Workspace skillsFamiliarity with:Lease documentationRent collection workflowsTenant communication processesStrong written and verbal English communicationNice to HaveExperience managing portfolios of 100+ unitsMulti-state property management experienceFamiliarity with:Security depositsTrust accountingOwner statementsProperty accounting workflowsExperience in:Residential property managementCommercial real estateMixed-use portfoliosWhat a Typical Day Looks LikeRespond to tenant inquiries and maintenance requestsProcess leases, renewals, and tenant documentationUpdate rent payments and occupancy records in property systemsCoordinate vendor work orders and maintenance follow-upsPrepare owner reports and operational summariesEnsure all records remain organized and compliantIn short: You keep property operations organized, responsive, compliant, and running efficiently across tenants, vendors, and ownership groups.Key Metrics (KPIs)Rent collection percentageVacancy fill timeMaintenance resolution turnaround timeAccuracy of lease and tenant documentationOwner satisfaction with communication and reportingSystem and operational accuracyWhy This Role Stands OutHigh operational ownership across property workflowsDirect impact on tenant experience and portfolio performanceExposure to leasing, maintenance, reporting, and compliance operationsOpportunity to grow into:Property ManagerOperations ManagerPortfolio Coordinator rolesInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (lease processing or owner reporting scenario)Client InterviewOffer & Background VerificationApply NowIf you:Thrive in organized, operations-heavy environmentsEnjoy coordinating property workflows and tenant communicationCan manage multiple moving parts without losing accuracyWant to grow within real estate and property operationsThis is a strong opportunity to join a fast-moving property management environment and play a key role in daily portfolio operations.
Real Estate Operations Coordinator (Property Management, Leasing & Tenant Coordination) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility required for leasing cycles, rent collection periods, and maintenance coordination)
About the Role
At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.
This is a high-ownership operational role focused on:
- Tenant communication
- Leasing coordination
- Maintenance management
- Property system updates
- Owner reporting and compliance
You will act as the operational bridge between:
- Tenants
- Vendors
- Property owners
- Internal property management teams
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple moving parts in a fast-paced property management environment.
If you have experience with:
- Property management systems
- Leasing workflows
- Tenant communication
- Maintenance coordination
This role is a strong fit.
What You’ll Own
Tenant Communication & Support
- Respond to tenant inquiries related to:
- Rent payments
- Lease terms
- Maintenance requests
- Property policies
- Track all communication within:
- Yardi
- AppFolio
- Buildium
- Similar property management platforms
- Send reminders for:
- Rent due dates
- Lease renewals
- Compliance notices
Leasing & Documentation
- Draft, review, and process:
- Lease agreements
- Lease renewals
- Tenant onboarding documentation
- Manage documentation using:
- Maintain organized and compliant tenant files including:
- Applications
- Identification records
- Inspection reports
- Signed agreements
- Support property marketing across:
- Zillow
- Apartments.com
- MLS listing platforms
Property Management Systems
- Maintain accurate records across property management software
- Track:
- Rent collections
- Delinquencies
- Occupancy status
- Late fees
- Generate and reconcile:
- Rent rolls
- Delinquency reports
- Occupancy trackers
Maintenance Coordination
- Create and assign vendor work orders
- Track maintenance tickets from start to completion
- Coordinate with tenants and vendors to ensure timely issue resolution
- Verify vendor invoices against completed work orders
Owner Reporting & Operational Updates
- Prepare:
- Owner statements
- Cash flow summaries
- Occupancy reports
- Vacancy updates
- Provide regular updates regarding:
- Rent collection status
- Open maintenance issues
- Leasing activity
- Ensure reporting is accurate and delivered on time
Compliance & Quality Control
- Ensure all tenant documentation complies with:
- Local landlord-tenant regulations
- Fair Housing requirements
- Internal compliance standards
- Maintain organized, audit-ready property documentation
What Success Looks Like
- Tenant issues are resolved quickly and professionally
- Lease documentation remains accurate and compliant
- Maintenance requests are handled efficiently
- Property systems stay updated and organized
- Owners receive timely and accurate reporting
What Makes You a Strong Fit
- Strong communication skills with tenants, vendors, and property owners
- Highly organized and comfortable managing multiple workflows simultaneously
- Detail-oriented with strong operational follow-through
- Problem-solver who balances tenant experience with operational efficiency
- Able to work independently in fast-paced environments
Requirements (Must-Have)
Experience
- 2+ years of experience in:
- Property management
- Leasing coordination
- Real estate operations
- Property administration
Core Skills
- Hands-on experience with:
- Yardi
- AppFolio
- Buildium
- Similar property management systems
- Strong Microsoft Office and Google Workspace skills
- Familiarity with:
- Lease documentation
- Rent collection workflows
- Tenant communication processes
- Strong written and verbal English communication
Nice to Have
- Experience managing portfolios of 100+ units
- Multi-state property management experience
- Familiarity with:
- Security deposits
- Trust accounting
- Owner statements
- Property accounting workflows
- Experience in:
- Residential property management
- Commercial real estate
- Mixed-use portfolios
What a Typical Day Looks Like
- Respond to tenant inquiries and maintenance requests
- Process leases, renewals, and tenant documentation
- Update rent payments and occupancy records in property systems
- Coordinate vendor work orders and maintenance follow-ups
- Prepare owner reports and operational summaries
- Ensure all records remain organized and compliant
In short:
You keep property operations organized, responsive, compliant, and running efficiently across tenants, vendors, and ownership groups.
Key Metrics (KPIs)
- Rent collection percentage
- Vacancy fill time
- Maintenance resolution turnaround time
- Accuracy of lease and tenant documentation
- Owner satisfaction with communication and reporting
- System and operational accuracy
Why This Role Stands Out
- High operational ownership across property workflows
- Direct impact on tenant experience and portfolio performance
- Exposure to leasing, maintenance, reporting, and compliance operations
- Opportunity to grow into:
- Property Manager
- Operations Manager
- Portfolio Coordinator roles
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (lease processing or owner reporting scenario)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Thrive in organized, operations-heavy environments
- Enjoy coordinating property workflows and tenant communication
- Can manage multiple moving parts without losing accuracy
- Want to grow within real estate and property operations
This is a strong opportunity to join a fast-moving property management environment and play a key role in daily portfolio operations.
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
