Real Estate Operations Coordinator – Property Management, Leasing & Tenant CoordinationFull-Time | Remote | U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting.You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.What You’ll OwnTenant & Leasing CoordinationRespond to tenant inquiries regarding rent, leases, maintenance, and property policiesProcess leases, renewals, applications, and tenant onboarding documentationSend rent, renewal, and compliance remindersMaintain accurate tenant files and signed documentationSupport property listings across Zillow, Apartments.com, MLS, and similar platformsProperty Management SystemsMaintain accurate records in Yardi, AppFolio, Buildium, or similar platformsTrack rent collections, delinquencies, occupancy, vacancies, and late feesMaintain rent rolls, occupancy trackers, and operational reportsKeep tenant and property records accurate and up to dateMaintenance & Vendor CoordinationCreate and assign maintenance work ordersCoordinate scheduling between tenants and vendorsTrack maintenance requests through completionFollow up proactively on outstanding issuesVerify vendor invoices against completed workOwner Reporting & OperationsPrepare owner statements, occupancy reports, vacancy updates, and operational summariesProvide visibility into rent collections, leasing activity, and open maintenance issuesEnsure reporting is accurate and delivered on timeDocumentation & ComplianceMaintain organized, audit-ready property documentationSupport compliance with Fair Housing requirements, lease procedures, and applicable landlord-tenant regulationsEnsure applications, inspections, agreements, and tenant records are properly maintainedRequirements2+ years of experience in property management, leasing coordination, real estate operations, or property administrationHands-on experience with Yardi, AppFolio, Buildium, or similar property management softwareExperience with leasing documentation and tenant communicationUnderstanding of rent collection and maintenance workflowsStrong Microsoft Office and Google Workspace skillsExcellent written and verbal English communicationStrong organization, attention to detail, and follow-throughComfortable working remotely during U.S. business hoursNice to HaveExperience supporting portfolios of 100+ unitsResidential, commercial, or mixed-use property experienceMulti-state property management exposureFamiliarity with DocuSign or DotloopExperience with security deposits, owner statements, trust accounting, or property accounting workflowsWhat Success Looks LikeTenant inquiries and maintenance requests are handled promptlyLeases and property documentation remain accurate and organizedRent, occupancy, and delinquency records stay currentMaintenance work orders move efficiently from request to completionOwners receive timely, reliable updatesNo important follow-ups or operational details fall through the cracksWhy JoinFully remote opportunityHands-on ownership across property operationsExposure to leasing, tenant relations, maintenance, reporting, and complianceDirect impact on tenant experience and portfolio performanceGrowth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator rolesInterview ProcessInitial Application ReviewSpark Hire Intro VideoInterview with Pavago RecruiterClient InterviewOffer & OnboardingApply NowIf you have experience in property management or real estate operations, know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.#RealEstateOperations #PropertyManagement #LeasingCoordinator #AppFolio #Yardi #Buildium #RealEstateJobs #PropertyManagementJobs #RemoteJobs
Real Estate Operations Coordinator – Property Management, Leasing & Tenant Coordination
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios.
This is a hands-on operations role focused on tenant communication, leasing, maintenance coordination, property management systems, and owner reporting.
You’ll work closely with tenants, vendors, property owners, and internal teams to keep property operations organized, responsive, and running smoothly.
What You’ll Own
Tenant & Leasing Coordination
- Respond to tenant inquiries regarding rent, leases, maintenance, and property policies
- Process leases, renewals, applications, and tenant onboarding documentation
- Send rent, renewal, and compliance reminders
- Maintain accurate tenant files and signed documentation
- Support property listings across Zillow, Apartments.com, MLS, and similar platforms
Property Management Systems
- Maintain accurate records in Yardi, AppFolio, Buildium, or similar platforms
- Track rent collections, delinquencies, occupancy, vacancies, and late fees
- Maintain rent rolls, occupancy trackers, and operational reports
- Keep tenant and property records accurate and up to date
Maintenance & Vendor Coordination
- Create and assign maintenance work orders
- Coordinate scheduling between tenants and vendors
- Track maintenance requests through completion
- Follow up proactively on outstanding issues
- Verify vendor invoices against completed work
Owner Reporting & Operations
- Prepare owner statements, occupancy reports, vacancy updates, and operational summaries
- Provide visibility into rent collections, leasing activity, and open maintenance issues
- Ensure reporting is accurate and delivered on time
Documentation & Compliance
- Maintain organized, audit-ready property documentation
- Support compliance with Fair Housing requirements, lease procedures, and applicable landlord-tenant regulations
- Ensure applications, inspections, agreements, and tenant records are properly maintained
Requirements
- 2+ years of experience in property management, leasing coordination, real estate operations, or property administration
- Hands-on experience with Yardi, AppFolio, Buildium, or similar property management software
- Experience with leasing documentation and tenant communication
- Understanding of rent collection and maintenance workflows
- Strong Microsoft Office and Google Workspace skills
- Excellent written and verbal English communication
- Strong organization, attention to detail, and follow-through
- Comfortable working remotely during U.S. business hours
Nice to Have
- Experience supporting portfolios of 100+ units
- Residential, commercial, or mixed-use property experience
- Multi-state property management exposure
- Familiarity with DocuSign or Dotloop
- Experience with security deposits, owner statements, trust accounting, or property accounting workflows
What Success Looks Like
- Tenant inquiries and maintenance requests are handled promptly
- Leases and property documentation remain accurate and organized
- Rent, occupancy, and delinquency records stay current
- Maintenance work orders move efficiently from request to completion
- Owners receive timely, reliable updates
- No important follow-ups or operational details fall through the cracks
Why Join
- Fully remote opportunity
- Hands-on ownership across property operations
- Exposure to leasing, tenant relations, maintenance, reporting, and compliance
- Direct impact on tenant experience and portfolio performance
- Growth opportunities into Property Manager, Operations Manager, or Portfolio Coordinator roles
Interview Process
- Initial Application Review
- Spark Hire Intro Video
- Interview with Pavago Recruiter
- Client Interview
- Offer & Onboarding
Apply Now
If you have experience in property management or real estate operations, know your way around property management systems, and can confidently coordinate tenants, leases, vendors, and day-to-day workflows, we’d love to hear from you.
#RealEstateOperations #PropertyManagement #LeasingCoordinator #AppFolio #Yardi #Buildium #RealEstateJobs #PropertyManagementJobs #RemoteJobs
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
