Real Estate Portfolio Manager (Finance)

Job Summary We are seeking an experienced Real Estate Portfolio Manager to join our dynamic property portfolio team based in Madrid, Spain! This role combines strategic real estate management with advanced data analytics capabilities to optimize our property portfolio performance and drive data-informed decision-making across our organization. The successful candidate will bridge the gap between traditional real estate operations and modern data science, leveraging analytics to enhance asset performance, streamline operations, and identify investment opportunities! Finance: Empowering strategic decisions through expertise; fuelling sustainable growth by delivering insights, managing risk and driving value across global operations. Where You’ll Make a Difference This dynamic role is divided into three core areas of expertise: Real Estate Management: Oversee property portfolio operations including lease administration, tenant relations, and facility management coordination Conduct property performance evaluations and recommend optimization strategies for space utilization and cost efficiency Manage vendor relationships and negotiate contracts for property services and maintenance Coordinate property acquisitions, dispositions, and lease negotiations in collaboration with legal and finance teams Ensure compliance with local regulations, building codes, and safety standards across all properties Develop and implement property management policies and standard operating procedures Conduct regular site inspections and property condition assessments Prepare capital expenditure plans and manage property budgets Data Analytics & Reporting: Design and maintain comprehensive real estate databases and management information systems Develop automated dashboards and visualization tools to track key performance indicators (KPIs) including occupancy rates, rental income, operating expenses, and ROI metrics Perform financial modeling and scenario analysis for investment decisions and portfolio optimization Conduct market research and competitive analysis using data analytics tools Generate regular and ad-hoc reports for senior management and stakeholders Implement data quality controls and ensure accuracy of property information across systems Analyze trends in space utilization, operating costs, and market conditions to inform strategic planning Create predictive models for lease expirations, maintenance needs, and budget forecasting Strategic Planning: Contribute to long-term real estate strategy development using data-driven insights Identify opportunities for portfolio rationalization and cost reduction through analytics Support sustainability initiatives by tracking and analyzing energy consumption and environmental metrics Collaborate with cross-functional teams including finance, operations, and IT to integrate real estate data systems Present findings and recommendations to executive leadership What Makes You the Right Fit Bachelor's degree in Real Estate, Business Administration, Data Science, Finance, or related field Minimum 5 years of experience in real estate management, property portfolio administration, or related field Fluency in English (written and verbal)/Multilingual skills advantageous Demonstrated experience with data analysis, business intelligence, or financial modeling Professional certifications such as CPM (Certified Property Manager), RPA (Real Property Administrator), or equivalent preferred Advanced proficiency in Microsoft Excel including complex formulas, pivot tables, macros, and data modeling Experience with data visualization platforms (Tableau, Power BI, or similar) Familiarity with real estate management software (Yardi, MRI, Argus, CoStar, or equivalent) Proficiency in database management and SQL queries Experience with statistical analysis tools (Python, R, or similar) is advantageous Understanding of GIS (Geographic Information Systems) and spatial analysis tools is a plus Knowledge of ERP systems (SAP, Oracle, or similar) How Would You Stand Out? Strong understanding of commercial real estate principles, lease structures, and property valuation methods Knowledge of facilities management, building operations, and maintenance processes Familiarity with local property regulations, zoning laws, and compliance requirements Understanding of sustainability frameworks and ESG reporting standards Exceptional analytical and problem-solving abilities with attention to detail Strong project management skills with ability to manage multiple priorities simultaneously Excellent communication skills with ability to translate complex data into actionable insights for non-technical audiences Proven ability to work collaboratively across departments and with external stakeholders Strategic thinking with business acumen and commercial awareness Self-motivated with ability to work independently and take initiative Adaptability and comfort with ambiguity in fast-paced environments Why Choose Us? Flexible Home Office Opportunities – Enjoy the flexibility to work from home and maintain a healthy work-life balance. Training Opportunities – Access a variety of training programs designed to enhance your skills and support your professional growth. Learning & Development Programs – Benefit from continuous learning initiatives, career development resources, and opportunities to advance within the organization. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit to learn more