Real Estate Transaction Coordinator (MLS, DocuSign, Compliance – Remote, U.S. Hours)About the RoleWe’re hiring a Real Estate Transaction Coordinator / Real Estate Specialist to manage listings, transactions, and compliance from contract to closing.You’ll support agents, brokers, and clients by keeping deals organized, compliant, and on track. This is a high-volume role where attention to detail and strong communication are critical.If you have experience with MLS, transaction coordination, and real estate documentation, this role is for you.ResponsibilitiesTransaction CoordinationManage 5–15 active real estate transactions from accepted offer through closingMaintain transaction checklists, timelines, and compliance filesCoordinate with escrow, title, lenders, inspectors, and appraisersTrack deadlines and ensure all contingencies and milestones are metListing & Marketing SupportInput and manage listings on MLS platformsSyndicate listings across Zillow, Realtor.com, Apartments.com, and other platformsCreate marketing materials (flyers, brochures, social media posts, open house assets)Track and report listing performance to agentsCompliance & DocumentationEnsure all contracts, disclosures, addenda, and amendments are complete and signedMaintain compliance with state regulations, brokerage policies, and MLS requirementsKeep files organized, accurate, and audit-readyClient CommunicationProvide regular updates to buyers, sellers, and agentsSchedule showings, inspections, and appraisalsRespond to inquiries promptly and professionallyReporting & AdministrationPrepare pipeline and transaction reportsTrack contingency deadlines, closing timelines, and commissionsSupport brokers with compliance audits and back-office operationsRequirements2+ years of experience in real estate transaction coordination, brokerage operations, or real estate supportProficiency with:MLS platformsDocuSignTransaction systems (Dotloop, Skyslope, Brokermint, or similar)Strong skills in Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)Familiarity with real estate compliance and documentation requirementsAbility to manage multiple transactions in a deadline-driven environmentStrong communication and organizational skillsComfortable working remote during U.S. business hoursNice to HaveLicensed real estate agent or certified transaction coordinatorExperience managing 10+ concurrent transactionsExperience supporting residential and commercial real estate dealsBasic design or marketing skills (Canva, InDesign)Tools & TechMLS platformsDocuSignDotloop / Skyslope / BrokermintGoogle Workspace / Microsoft OfficeCanva / design toolsWhy JoinPlay a key role in real estate transactions from listing to closingWork in a structured, high-volume environmentCollaborate with agents, brokers, and clients across multiple dealsOpportunity to strengthen transaction coordination and compliance expertiseFully remote role with consistent workflow and impactWhat Success Looks LikeZero missed contingency or closing deadlines100% compliance across transaction filesStrong communication with clients and agentsTimely delivery of marketing and listing updatesSmooth, efficient transaction closingsApply NowIf you’re a Real Estate Transaction Coordinator who excels in organization, compliance, and managing multiple deals, we’d love to hear from you.Apply now and help ensure every transaction closes smoothly and efficiently.
Real Estate Transaction Coordinator (MLS, DocuSign, Compliance – Remote, U.S. Hours)
About the Role
We’re hiring a Real Estate Transaction Coordinator / Real Estate Specialist to manage listings, transactions, and compliance from contract to closing.
You’ll support agents, brokers, and clients by keeping deals organized, compliant, and on track. This is a high-volume role where attention to detail and strong communication are critical.
If you have experience with MLS, transaction coordination, and real estate documentation, this role is for you.
Responsibilities
Transaction Coordination
- Manage 5–15 active real estate transactions from accepted offer through closing
- Maintain transaction checklists, timelines, and compliance files
- Coordinate with escrow, title, lenders, inspectors, and appraisers
- Track deadlines and ensure all contingencies and milestones are met
Listing & Marketing Support
- Input and manage listings on MLS platforms
- Syndicate listings across Zillow, Realtor.com, Apartments.com, and other platforms
- Create marketing materials (flyers, brochures, social media posts, open house assets)
- Track and report listing performance to agents
Compliance & Documentation
- Ensure all contracts, disclosures, addenda, and amendments are complete and signed
- Maintain compliance with state regulations, brokerage policies, and MLS requirements
- Keep files organized, accurate, and audit-ready
Client Communication
- Provide regular updates to buyers, sellers, and agents
- Schedule showings, inspections, and appraisals
- Respond to inquiries promptly and professionally
Reporting & Administration
- Prepare pipeline and transaction reports
- Track contingency deadlines, closing timelines, and commissions
- Support brokers with compliance audits and back-office operations
Requirements
- 2+ years of experience in real estate transaction coordination, brokerage operations, or real estate support
- Proficiency with:
- MLS platforms
- DocuSign
- Transaction systems (Dotloop, Skyslope, Brokermint, or similar)
- Strong skills in Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word)
- Familiarity with real estate compliance and documentation requirements
- Ability to manage multiple transactions in a deadline-driven environment
- Strong communication and organizational skills
- Comfortable working remote during U.S. business hours
Nice to Have
- Licensed real estate agent or certified transaction coordinator
- Experience managing 10+ concurrent transactions
- Experience supporting residential and commercial real estate deals
- Basic design or marketing skills (Canva, InDesign)
Tools & Tech
- MLS platforms
- DocuSign
- Dotloop / Skyslope / Brokermint
- Google Workspace / Microsoft Office
- Canva / design tools
Why Join
- Play a key role in real estate transactions from listing to closing
- Work in a structured, high-volume environment
- Collaborate with agents, brokers, and clients across multiple deals
- Opportunity to strengthen transaction coordination and compliance expertise
- Fully remote role with consistent workflow and impact
What Success Looks Like
- Zero missed contingency or closing deadlines
- 100% compliance across transaction files
- Strong communication with clients and agents
- Timely delivery of marketing and listing updates
- Smooth, efficient transaction closings
Apply Now
If you’re a Real Estate Transaction Coordinator who excels in organization, compliance, and managing multiple deals, we’d love to hear from you.
Apply now and help ensure every transaction closes smoothly and efficiently.
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
