Real Estate Transaction Specialist – Remote | Transaction Coordination & ClosingsPosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring an experienced Real Estate Transaction Specialist to manage high-volume single-family real estate transactions from executed contract through closing.This is a hands-on, execution-focused role with ownership across transaction coordination, contracts, title, closings, deadlines, and stakeholder communication.You’ll manage 30–50 active transactions simultaneously, working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.What You’ll OwnTransaction Coordination & ClosingsManage acquisitions and dispositions from contract to closeOversee 30–50 concurrent real estate transactionsTrack inspections, title updates, financing milestones, and closing datesIdentify and resolve issues before they delay closingMaintain clear visibility across every active transactionContracts & DocumentationDraft and manage purchase agreements, amendments, addenda, and closing documentsReview documentation for accuracy, completeness, and proper executionManage e-signature workflows through Dropbox Sign (HelloSign) or similar platformsMaintain organized, audit-ready transaction filesTitle & Closing CoordinationCoordinate inspections, property access, title workflows, and closing logisticsWork directly with title companies throughout the transactionTrack and help resolve liens, title discrepancies, ownership issues, and curative itemsEnsure outstanding requirements are completed before closingDeadline ManagementTrack contingency periods, inspections, financing timelines, and closing datesMaintain a zero-miss approach to transaction deadlinesProactively flag bottlenecks and transaction risksEscalate issues quickly when intervention is requiredStakeholder CommunicationServe as a primary point of contact for sellers, buyers, agents, title companies, and internal teamsProvide clear and timely transaction updatesFollow up consistently on outstanding itemsKeep all parties aligned through closingCRM & Transaction TrackingMaintain accurate deal records in Salesforce or similar CRM systemsUpdate deal stages, tasks, notes, deadlines, and closing statusesMaintain clean pipeline and transaction reportingProvide leadership with accurate status updates across active dealsRequirements8–10 years of real estate transaction coordination experienceStrong experience with single-family purchase and sale transactionsExperience managing transactions from executed contract through closingFamiliarity with wholesale real estate, acquisitions, dispositions, or investor transactionsProven ability to manage 30–50 concurrent transactionsUnderstanding of U.S. title and closing processesExperience with:Salesforce or similar CRMGoogle SheetsGmail & Google CalendarE-signature platformsExcellent written and verbal English communicationExceptional attention to detail and deadline managementComfortable communicating daily with sellers, buyers, agents, and title companiesAvailable during U.S. business hoursNice to HaveOff-market acquisition experienceWholesale or investor-driven transaction experienceKnowledge of liens, title curative work, and ownership issuesBackground with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teamsExperience building transaction workflows, reporting, or operational documentationWhat Success Looks LikeZero missed transaction deadlines or contingenciesConsistent, on-time closingsAccurate contracts and transaction documentation30–50 active deals managed efficientlyFast, professional stakeholder communicationClean CRM records and reliable pipeline visibilityKey Metrics (KPIs)On-time closing rateMissed deadline/contingency rateContract and documentation accuracyActive transaction capacityTitle issue resolution and follow-upStakeholder response timeCRM and reporting accuracyInterview ProcessInitial Phone ScreenSpark Hire Video InterviewRecruiter InterviewClient InterviewOffer & OnboardingApply NowIf you’re an experienced Real Estate Transaction Coordinator with a background in closings, title coordination, wholesale or investment real estate, and high-volume transaction management, we’d love to hear from you.Apply now and take ownership of keeping deals organized, on schedule, and moving smoothly from contract to close.#RealEstate #TransactionCoordinator #RealEstateTransactions #ClosingCoordinator #TitleCoordination #RealEstateOperations #WholesaleRealEstate #RemoteJobs
Real Estate Transaction Specialist – Remote | Transaction Coordination & Closings
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an experienced Real Estate Transaction Specialist to manage high-volume single-family real estate transactions from executed contract through closing.
This is a hands-on, execution-focused role with ownership across transaction coordination, contracts, title, closings, deadlines, and stakeholder communication.
You’ll manage 30–50 active transactions simultaneously, working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.
What You’ll Own
Transaction Coordination & Closings
- Manage acquisitions and dispositions from contract to close
- Oversee 30–50 concurrent real estate transactions
- Track inspections, title updates, financing milestones, and closing dates
- Identify and resolve issues before they delay closing
- Maintain clear visibility across every active transaction
Contracts & Documentation
- Draft and manage purchase agreements, amendments, addenda, and closing documents
- Review documentation for accuracy, completeness, and proper execution
- Manage e-signature workflows through Dropbox Sign (HelloSign) or similar platforms
- Maintain organized, audit-ready transaction files
Title & Closing Coordination
- Coordinate inspections, property access, title workflows, and closing logistics
- Work directly with title companies throughout the transaction
- Track and help resolve liens, title discrepancies, ownership issues, and curative items
- Ensure outstanding requirements are completed before closing
Deadline Management
- Track contingency periods, inspections, financing timelines, and closing dates
- Maintain a zero-miss approach to transaction deadlines
- Proactively flag bottlenecks and transaction risks
- Escalate issues quickly when intervention is required
Stakeholder Communication
- Serve as a primary point of contact for sellers, buyers, agents, title companies, and internal teams
- Provide clear and timely transaction updates
- Follow up consistently on outstanding items
- Keep all parties aligned through closing
CRM & Transaction Tracking
- Maintain accurate deal records in Salesforce or similar CRM systems
- Update deal stages, tasks, notes, deadlines, and closing statuses
- Maintain clean pipeline and transaction reporting
- Provide leadership with accurate status updates across active deals
Requirements
- 8–10 years of real estate transaction coordination experience
- Strong experience with single-family purchase and sale transactions
- Experience managing transactions from executed contract through closing
- Familiarity with wholesale real estate, acquisitions, dispositions, or investor transactions
- Proven ability to manage 30–50 concurrent transactions
- Understanding of U.S. title and closing processes
- Experience with:
- Salesforce or similar CRM
- Google Sheets
- Gmail & Google Calendar
- E-signature platforms
- Excellent written and verbal English communication
- Exceptional attention to detail and deadline management
- Comfortable communicating daily with sellers, buyers, agents, and title companies
- Available during U.S. business hours
Nice to Have
- Off-market acquisition experience
- Wholesale or investor-driven transaction experience
- Knowledge of liens, title curative work, and ownership issues
- Background with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teams
- Experience building transaction workflows, reporting, or operational documentation
What Success Looks Like
- Zero missed transaction deadlines or contingencies
- Consistent, on-time closings
- Accurate contracts and transaction documentation
- 30–50 active deals managed efficiently
- Fast, professional stakeholder communication
- Clean CRM records and reliable pipeline visibility
Key Metrics (KPIs)
- On-time closing rate
- Missed deadline/contingency rate
- Contract and documentation accuracy
- Active transaction capacity
- Title issue resolution and follow-up
- Stakeholder response time
- CRM and reporting accuracy
Interview Process
- Initial Phone Screen
- Spark Hire Video Interview
- Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you’re an experienced Real Estate Transaction Coordinator with a background in closings, title coordination, wholesale or investment real estate, and high-volume transaction management, we’d love to hear from you.
Apply now and take ownership of keeping deals organized, on schedule, and moving smoothly from contract to close.
#RealEstate #TransactionCoordinator #RealEstateTransactions #ClosingCoordinator #TitleCoordination #RealEstateOperations #WholesaleRealEstate #RemoteJobs
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
