Receptionist

Job description

**About ION** We are a **Software Product Company**with a global footprint in the FinTech sector. With more than 9,000 professionals across 30+ offices worldwide, we provide solutions combining **trading**and **workflow automation**, **market data,** and advanced **business intelligence**. ### What you'll do: As a Receptionist, you will support the **daily operations** of our offices, helping ensure an efficient, organized, and professional workplace environment. - Manage office **services and facilities**, including access control, visitor reception, meeting rooms management, company accommodations, workplace equipment, and day-to-day office operations. - Coordinate employee health, safety, and compliance activities, including mandatory training programs and occupational health appointments. - Support the planning and execution of local office events and corporate initiatives. - Handle **administrative and procurement processes,** including purchase orders, expense reimbursement management, invoice verification and control, documentation management, record keeping, and compliance-related activities. - Assist in the **management of company assets** and services, including mobile devices, company vehicles, and relationships with external vendors. - Act as a key point of contact for employees, supporting workplace requests and contributing to the smooth running of daily operations. ### What we're looking for: - English proficiency at **B1 level** or above. - Strong working knowledge of **Microsoft 365 applications**, particularly Outlook, Excel, Word, and PowerPoint. - Excellent organizational and time-management skills, with the ability to manage multiple priorities effectively. - Strong verbal and written communication skills. - Customer-service mindset with a commitment to delivering a high-quality employee and visitor experience. - Proactive approach, with the ability to anticipate needs, identify issues, and **propose effective solutions.** - Strong problem-solving skills and the ability to remain calm under pressure, escalating issues when appropriate. - **Professional and courteous manner** when interacting with employees, visitors, vendors, and external stakeholders. - Ability to work both independently and collaboratively in a dynamic environment. ### Gross Salary Range and Contractual Type: - 20.000 - 25.000 EUR - Initial 6-month temporary contract.