Receptionist

Job description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here. DUTIES AND RESPONSIBILITIES Reception • Welcoming all guests (visitors and staff), handling client requests ; • Taking and forwarding (internal and external) telephone calls in French and/or English; handling messages ; • Managing incoming and outgoing correspondence (mail, express mail and courier); • Receiving and dispatching deliveries ; • Performing ad hoc administrative duties such as badges management, announcement of guest arrivals... ; • Allocation, managing of calendar invites and up keeping of meetings rooms ; • Organizing meetings/coordinating appointments and meetings ; Office services and management • Providers follow-up and stock management (office supplies, consumable) ; • Maintaining and tidying the reception area and kitchen area ; • Keeping the premises organized ; Additional support • Dealing with various others tasks as they arise (copy, print, scan, fax, binding, archives) ; • Assisting colleagues with administrative tasks (i.e. handling correspondence in French, and/or English ; • Making travel arrangements ; • Assisting the Marketing & Business Development team in organizing events and conferences organization ; • Supporting the preparation of various events/closings (catering, parking spaces management, etc.) ; • Providing support to the PAs when needed. YOUR PROFILE • Solid administrative background with several years of relevant professional experience ; • Excellent communication skills with fluency in English and French; German and Luxembourgish are considered an advantage ; • Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint ; • Highly organised with the ability to manage multiple priorities efficiently; • Positive, service-oriented approach and strong team spirit ; • Professional, discreet and trustworthy when handling confidential and sensitive information ; • Proactive, adaptable and eager to learn, with a strong can-do attitude.