Receptionist, Florida

Job description

Our Story TopDog Law is not your typical law firm. We're a nationally scaling personal injury firm built for impact and growth, growing the client experience end-to-end, from marketing and intake through litigation. We believe that world-class marketing, paired with exceptional legal talent and operations, creates better experiences and outcomes for clients and the business alike. Over the past three years, we've grown 2–3x year over year, setting a new standard on the marketing side of the personal injury space and proving what's possible when strategy, speed, and execution align. Now we're applying that same discipline and innovation to firm operations, case management, and national scale, intentionally building the infrastructure, systems, and teams to grow without sacrificing quality, culture, or accountability. We are a fully remote team that share trust, open communication, and a commitment to doing great work. If you love ownership, thrive in a fast-moving environment, and want to help build something exceptional, you'll feel right at home here. The Opportunity The Client Success Receptionist is the welcoming voice and face of TopDog Law, creating positive first impressions for clients, medical providers, courts, and other callers. This role is responsible for answering and routing inbound calls, resolving routine client inquiries, and managing the daily flow of incoming and outgoing mail — including legal documents, checks, and other time-sensitive correspondence. Success here requires outstanding communication skills, sharp attention to detail, and a genuine passion for helping others. The ideal candidate thrives in a fast-paced environment, stays calm under pressure, and takes pride in delivering a seamless experience that reflects TopDog Law's commitment to exceptional client service. What You Will Own Client Experience Serve as the first point of contact for clients, medical providers, courts, and business partners by answering inbound calls through Genesys Cloud with professionalism, empathy, and urgency. Deliver an exceptional client experience by resolving common questions on the first interaction whenever possible and minimizing unnecessary call transfers. Route callers to the appropriate attorney, paralegal, case owner, or department using established call routing procedures. Accurately document client interactions, update case information, and maintain detailed records within Filevine and other internal systems. Monitor voicemail queues and ensure messages are routed or addressed within established service level expectations. Protect the confidentiality of all client and firm information in accordance with company policies and legal requirements. Mail & Office Operations Receive, sort, scan, distribute, and prepare incoming and outgoing mail, including legal documents, settlement checks, certified mail, and other time-sensitive correspondence. Coordinate with attorneys, paralegals, and administrative staff to ensure documents and mail are delivered accurately and promptly. Prepare overnight shipments, courier packages, and certified mail as needed. Maintain organized mail logs, tracking records, and chain-of-custody documentation where applicable. Assist with general office administrative responsibilities, including filing, scanning, copying, inventory management, and maintaining office supplies. Operational Excellence Meet or exceed established service level expectations for responsiveness, quality, professionalism, and client satisfaction. Identify opportunities to improve workflows, client experiences, and operational efficiency. Support firm-wide initiatives, process improvements, and special projects as assigned. Perform other client support and administrative duties as needed to support business operations. What You Bring Required: High school diploma or equivalent required Prior receptionist, customer service, or administrative experience preferred Excellent verbal and written communication skills with professional phone etiquette Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities in a fast-paced environment Comfortable learning and utilizing technology including Genesys Cloud, Filevine, Microsoft Office, and Google Workspace Ability to maintain confidentiality and handle sensitive information with discretion Client-first mindset with strong problem-solving skills and the ability to work independently across multiple departments Experience in a legal office or professional services environment is a plus, but not required Who Thrives Here (Core Values) We don't hire on resumes alone. We hire for competence, character, and mindset. Embrace Change: Open to feedback, embracing change, and always asking "what's next?" Committed: You care deeply, have your teammates' backs, and show up to build something lasting. No-Ego Energy: Positive, professional, and solutions-oriented. Drama stays at the door. Ownership: You do what you say, follow through, and treat the business like it's yours. Fast & Hungry: You move with urgency, thrive under high expectations, and are motivated by growth and impact. What We Offer Eligible for performance-based bonus Our job postings reflect the compensation range for the specific market and location of each role. Ranges vary by geography based on local market rates and cost of labor. Benefits include: Medical, dental, and vision insurance, 401(k) with company match, HSA, life insurance, disability coverage, paid time off, and parental leave. Equal Opportunity Employer We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law. DISCLAIMER: TopDog Technologies, Inc. [TopDog Law, P.A.] [TopDog Law SE, PLLC] ("TopDog") may use artificial intelligence (AI) and automated decision-making tools to assist in screening and evaluating candidates for employment positions, including whether to advance a candidate in the application process. These tools assess job-related qualifications and characteristics—such as work experience, education, and skills relevant to the position as described in the job posting—based on information you provide in your application materials (e.g., resume, application responses, and other submitted materials, if any). All adverse decisions affecting your candidacy are reviewed by a human member of our Talent Acquisition team before being finalized. AI does not make the final decision on your candidacy. If you have questions about this notice, wish to request additional information about how AI was used in a decision affecting you, wish to request correction of inaccurate data, or need a reasonable accommodation that is required by law regarding TopDog Law's use of these tools, please contact: Talent Acquisition Department | [recruitment@topdoglaw.com](mailto:recruitment@topdoglaw.com)