Receptionist/Office Assistant

Job description

Job Summary: This is a part-time, seasonal office position at PNC Bank Arts Center in Holmdel, NJ. The hours and schedule vary, based on the event schedule. Some weekends are required. WHO ARE YOU? This role is ideal for an energetic team player who excels in organization and time management, and enjoys a fast-paced, music-loving environment. Someone with flexible hours and availability. Office Assistant/Assistant to the General Manager Administrative Duties include, but are not limited to, answering/returning phone calls and emails regarding guest complaints, responding to questions/comments about upcoming and past events, and responding to messages sent through social media. General clerical duties including photocopying, scanning, and filing Keeping an accurate inventory of supplies and ordering supplies for various departments as needed Logging lost & found items, mailing packages/letters out for various departments including claimed items to guests (making trips to the post office as necessary) Maintaining an accurate inventory of uniforms (making trips to the laundromat as necessary) Keep communications among crew members up-to-date Various projects, often including tasks on Microsoft Word, Microsoft Excel, Canva and PowerPoint Resilient with the flexibility to adapt to different environments Refer unresolved guest inquiries to designated departments for further investigation Management of daily pass system helping manage guest and employee venue access Assist guests and department managers with any questions or needs Additional duties as assigned WHAT YOU WILL BRING TO THIS ROLE: Detail-oriented The ability to prioritize, plan and organize The ability to multi-task efficiently Eager to learn and be proactive with new tasks Ability to work effectively under pressure and adhere to tight deadlines Must be comfortable working in a fast-paced environment Proficient computer skills are required, including the ability to use the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience using Canva is preferred Ability to prioritize multiple tasks Knack for communicating with different teams and work styles EQUAL EMPLOYMENT OPPORTUNITY We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities. HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.