Receptionist / Office Coordinator

Job description

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 62 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com Job Description Join our Sydney team as a Receptionist & Office Coordinator , where you’ll be the face of the office and play a vital role in keeping day-to-day operations running smoothly. This is a highly visible, people-focused role suited to someone organised, proactive, and service-driven. This position provides essential administrative and reception support to ensure efficient business operations across the team. You’ll be the first point of contact for clients and visitors while supporting internal teams with a wide range of tasks. Key Responsibilities Reception & Office Coordination Act as the first point of contact – meeting and greeting clients and visitors Manage incoming calls and direct enquiries appropriately Oversee meeting room bookings, setup, and pack-down Ensure meeting rooms, kitchens, and shared spaces are clean, stocked, and fully functional across both office levels Maintain office presentation, including coffee machines, dishwashers, and general tidiness Receive, sort, and distribute mail and packages Book couriers (local, interstate & international) Office & Event Support Coordinate catering, refreshments, and logistics for internal events (e.g. town halls, team events, celebrations) Support event management for quarterly team events Assist teams with external event coordination where required Create internal communications (e.g. TV slides, staff reminders – optional) Administration Duties Ensure administrative tasks are completed accurately and on time Process invoices and vendor payments via D365 Assist with document formatting, submissions, and presentations Maintain stationery and office supply inventory, including ordering and restocking Organise business cards nationally Log and coordinate office maintenance requests with building management Program security passes for new starters and visitors Allocate and manage staff lockers Provide general administrative support across teams and assist with ad hoc tasks Qualifications 1–2 years’ experience in administration or reception (preferred) Strong organisational and multitasking skills Excellent communication and interpersonal abilities High attention to detail and a proactive approach Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) A professional, friendly, and team-oriented attitude Additional Information Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at www.turnerandtownsend.com/ #LI-ZD1 #LI-Onsite Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.