Records Assistant, Records, Information and Privacy Department

Job description

Part-time, contract (two days/week, 12-15 weeks) Background The College of Physicians and Surgeons of BC (CPSBC) is a regulatory body in British Columbia that regulates the practice of medicine under the authority of provincial law. All physicians and surgeons who practise medicine in British Columbia must be licensed by CPSBC. We protect the public by ensuring physicians and surgeons meet expected standards of practice and conduct. This position will be part of CPSBC’s records, information and privacy department and will specifically work on processing and appraising the CPSBC historical library collection. Position summary This position will be part of CPSBC’s records, information and privacy department and will specifically work on processing and appraising the CPSBC historical library collection. CPSBC is seeking a highly motivated individual to assist the records, information and privacy department with the processing of the historical library collection from August/September 2026 until December 2026. The successful candidate will work primarily with the records analyst. This position will provide a qualified individual with an excellent opportunity to gain experience in the regulatory field while receiving valuable on-the-job training, mentorship, and the opportunity to develop their information management skills and knowledge of professional regulation. Duties and responsibilities Duties include but are not limited to the following: • using the CPSBC appraisal policy, review the collection to identify materials for archival or financial value • where no CPSBC specific value is evident, research and source alternative custodians for materials • create a tracking sheet to record recommended outcomes for materials • review resources (card catalogue/historical book listing) for information that may support decision-making • assess physical collection for damage, repairs or preservation opportunities • accession materials with archival value into CPSBC archives • potentially prepare display or informational materials for interesting pieces in the collection Skills and qualifications Required skills and qualifications include: • first or second year student working towards, or recent graduate of, a Master of Archival Studies or a Master of Library Science or a Master of Library and Information Studies degree or equivalent • strong academic achievement • well-developed analytical skills—both quantitative and qualitative • excellent organizational and problem-solving skills as well as attention to detail • highly effective written and oral communication skills • multi-tasking skills with the ability to prioritize workload • good working knowledge of Microsoft Office including MS Word, MS Excel, MS Outlook and MS Teams The compensation for this position is $25.00 per hour plus 6% in lieu of vacation entitlements. This position will be required to be on site. The College of Physicians and Surgeons of British Columbia (CPSBC) has been recognized as one of BC's top employers since 2011 and as a certified Living Wage Employer in BC since 2025. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package. CPSBC is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process. CPSBC values the strength diversity brings to our workplace, so if you’re excited about a career at CPSBC but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset. We thank all applicants for their interest; however, only those selected for interview will be contacted. CPSBC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation. We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.