Recruiting Associate

Job description

WHO WE ARE Our mission is to make the world programmable. Sight is one of the key ways we understand the world, and soon this will be true for the software we use, too. We’re building the tools, community, and resources needed to make the world programmable with artificial intelligence. Roboflow simplifies building and using computer vision models. Today, over 1M+ developers, including those from half the Fortune 100, use Roboflow’s machine learning open source and hosted tools. That includes counting cells to accelerate cancer research, improving construction site safety, digitizing floor plans, preserving coral reef populations, guiding drone flight, and much more. Our team is small relative to our impact, and we believe our user success is our success, not the inverse. A team member summarized: “Roboflow is a company full of giant brains and tiny egos.” We find software has a multiplier effect on all roles, not only product and engineering, so Roboflow employs developers across the company in design, sales, customer support, marketing, and beyond. We’re supported by great customers and investors, having raised over $63 million from Google Ventures, Y Combinator, Craft Ventures, Sam Altman, Lachy Groom, and other leading software investors. WHAT WE’RE LOOKING FOR Primarily, you like to make great things with passionate colleagues. You are someone who likes to own outcomes, not only inputs. You’re motivated by having responsibility and accountability. You’re eager to do the work, big and small. You’re energized by creating order, helping teams move faster, and giving candidates a thoughtful, organized experience. You enjoy being the person who keeps many moving pieces on track, whether that means coordinating interviews, following up on feedback, preparing candidate materials, or making sure the right people have the right information at the right time. You’re motivated by the question, “How can I make this smoother?” and you have a track record of improving processes, communication, and follow through. You care about details because you know they shape the candidate experience and the hiring team’s ability to make good decisions. We are less concerned with the number of years you’ve spent in recruiting than with the ownership, judgment, and organization you bring to the work. You believe exceptional hiring is one of the highest leverage activities inside a company, and you want to help build the systems that make great hiring possible. WHAT YOU’LL DO As a Recruiting Coordinator, you’ll help Roboflow build a fast, thoughtful, and organized hiring process across sales, customer success, marketing, engineering, product, customer facing technical roles, and operations. You’ll partner closely with the People team, hiring managers, recruiters, external search partners, interviewers, and candidates to keep searches moving and create an excellent candidate experience. This is a high leverage role for someone who is extremely organized, clear in communication, and excited to help build recruiting systems from the ground up. The work you do will directly influence how quickly Roboflow can hire exceptional people and scale the team. Success in this role means candidates feel taken care of, hiring managers and recruiters have the information they need, interviews happen smoothly, feedback loops stay tight, and recruiting data and processes become more reliable over time. • Own interview coordination across priority searches, including scheduling, rescheduling, calendar logistics, interviewer reminders, candidate communications, and follow ups • Create a polished, responsive, and thoughtful candidate experience from first interview through final stage • Partner with recruiters, hiring managers, and external search partners to keep active searches organized and moving quickly • Maintain accurate candidate, job, stage, and interview data in Ashby • Help prepare interview plans, candidate packets, scorecard reminders, hiring manager updates, and weekly search health materials • Track recruiting process blockers, delayed feedback, scheduling issues, and next steps • Support weekly search health meetings by helping prepare agendas, notes, action items, and follow ups • Help create and improve recruiting workflows, templates, checklists, documentation, and reporting • Support offer and onboarding logistics in partnership with the People team as needed • Serve as a trusted operational partner to candidates, interviewers, recruiters, hiring managers, and company leaders WHO YOU ARE - You’re an organizer, communicator, and operator who thrives in fast moving, ambiguous environments. You combine high attention to detail with strong judgment, urgency, and care for people. - 1 to 3 plus years of recruiting coordination, talent coordination, People Operations, executive assistant, operations, or other high volume coordination experience - Excellent written and verbal communication. You can represent Roboflow thoughtfully with candidates and internal partners - Strong attention to detail and ability to manage many moving pieces without dropping balls - Comfortable working across calendars, time zones, competing priorities, and last minute changes - High ownership and follow through. When something is unclear or blocked, you proactively drive it forward - Strong judgment around candidate experience, confidentiality, urgency, and internal communication - Bias toward speed and clarity. You move quickly while keeping people aligned - Comfortable reminding busy people to provide feedback, make decisions, and keep processes moving - Experience with ATS workflows or recruiting tools such as Ashby, Greenhouse, Lever, GoodTime, Calendly, or similar systems - Comfortable creating lightweight processes without making things bureaucratic - Curious about technology and excited to help build a company at the center of AI and computer vision - Comfortable operating with autonomy and accountability WHERE YOU’LL WORK Roboflow’s team is distributed around the world, with Hubs in New York City, San Francisco, Brazil, and Singapore. This role is based in our New York City Hub and works from the office five days per week. We offer a relocation bonus for candidates moving to New York, as well as a $4,000 annual travel stipend to connect with Roboflowers at company onsites and in our other Hubs. WHAT YOU’LL RECEIVE To determine your compensation, we use a number of market and data driven salary sources. We review compensation every six months to ensure we remain aligned with the market. We are open to exceptional candidates across multiple experience levels, from strong recruiting coordinators to more experienced recruiting operations partners. The target base compensation for this role is $90,000 to $110,000, with additional equity compensation. Compensation, title calibration, and scope of ownership will be determined based on demonstrated capability, expected impact, and the needs of the business. In addition to cash compensation, we offer generous perks and benefits: • Equity in the company so we’re all invested in the future of computer vision • $4,000 per year Travel Stipend to work alongside other Roboflowers anywhere, anytime • $350 per month Productivity Stipend for things like high speed internet or coworking space • Up to 100% coverage of health insurance for you and your family • Remote first and flexible schedule • Unlimited PTO, with a 2 week annual minimum • 12 weeks parental leave INTERVIEW PROCESS, APPROXIMATELY 3 HOURS BEFORE THE INTERVIEW We’ll review your application, LinkedIn, and any materials you share. The strongest applications demonstrate organization, attention to detail, candidate empathy, and examples of work where you helped teams move faster or made a process better. INTRODUCTION PHASE 30 minutes: Meet with the hiring manager 45 minutes: Meet with People Operations TEAM INTERVIEW PHASE 45 minutes: Meet with a cross functional partner or hiring manager FINAL STAGE 60 minutes: Deep dive on coordination, candidate experience, recruiting systems, and process improvement NOT SURE IF THIS IS YOU? We want a diverse, global team with a broad range of experience and perspectives. If this role sounds exciting but you’re not sure you meet every qualification, we encourage you to apply. If you'd like to stay up to date on future opportunities, email “Subscribe” to operations@roboflow.com for our career newsletter. LEARN MORE ABOUT US At Roboflow, we believe great ideas come from everywhere, and everyone. We’re proud to be an Equal Opportunity Employer committed to building a diverse and inclusive team.