Recruiting Coordinator

Job description

WHY HARVEY At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come. This is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth — personal, professional, and financial — is unmatched. Our team moves fast, takes ownership, and is deeply committed to the mission — operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you. At Harvey, the future of professional services is being written today — and we’re just getting started. ROLE OVERVIEW The Recruiting Coordinator joins Harvey's Talent team in Sydney to support the company's rapidly growing hiring efforts across the APAC region. The team is responsible for delivering a seamless, high-touch interview experience that reflects Harvey's brand and pace of growth. This role drives the operational backbone of APAC recruiting — owning end-to-end interview coordination, candidate communications, and scheduling logistics for a fast-scaling office. The Recruiting Coordinator partners closely with recruiters, hiring managers, and cross-functional leaders across Sydney and globally to ensure every candidate interaction is thoughtful and efficient. It is a rare opportunity to help build the coordination function in one of Harvey's newest and most dynamic markets. WHAT YOU'LL DO - Own end-to-end interview scheduling and coordination for roles across the APAC region, ensuring a smooth and timely process - Serve as the primary point of contact for candidates throughout the interview lifecycle, delivering an exceptional and on-brand experience - Partner with recruiters and hiring managers to manage interview logistics, panel selection, calendar coordination, and candidate communications - Maintain and continuously improve scheduling workflows, documentation, and coordination processes to support team efficiency and accuracy - Support onboarding logistics and broader talent operations projects as the APAC team scales WHAT YOU HAVE - 1–3 years of experience in recruiting coordination, executive assistance, or a similar fast-paced operational role - Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and competing deadlines simultaneously - Strong written and verbal communication skills, with a candidate-first mindset and the ability to represent Harvey's brand to external audiences - Comfort working in a hybrid environment and adapting quickly to shifting priorities in a high-growth setting - Experience with applicant tracking systems (e.g., Greenhouse) and modern scheduling tools - A proactive, solutions-oriented approach with a bias toward action and continuous improvement ADDITIONAL INFORMATION - Location: Sydney, NSW (Hybrid with flexibility) - Work eligibility: Must have valid Australian work rights; Harvey does not currently offer visa sponsorship for this role WHAT WE OFFER - Structured hybrid working arrangement: 3 days in our Sydney office, 2 days working from home - Health Coverage: Fully covered private hospital insurance, plus extras for dental, optical, physio, mental health, and more. - Family & Fertility Support: Support for fertility treatments, adoption, and surrogacy through Carrot. - Retirement & Security: Comprehensive coverage designed to support your long-term well-being. - Paid Leave: Paid annual leave, sick leave, and fully paid parental leave for all parents. - Wellness & Perks: Daily in-office lunch, wellness memberships through Wellhub, and monthly commuting support. - Professional Development: Annual support for courses, certifications, conferences, and books. - Remote Work Allowance: Monthly support for home office, internet, and phone expenses. - Harvey Holiday: After four years, enjoy a four-week paid sabbatical to rest, travel, or explore new experiences. DEPENDING ON YOUR LOCATION, AN APPLICANT PRIVACY NOTICE MAY APPLY TO YOU. YOU CAN FIND ALL OF OUR APPLICANT PRIVACY NOTICES HERE https://harveyai.notion.site/Harvey-Candidate-Privacy-Notices-319ac3fcdd7a803bb807d5094f249922?pvs=74. #LI-SG1 Harvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing accommodations@harvey.ai