Recruiting Coordinator

Job description

Job Summary The Recruiting Coordinator serves as a key extension of the VP, Talent Acquisition, providing high-impact administrative and operational support that keeps Goosehead's fast-paced, high-volume TA function running smoothly. This role acts as a central point of coordination across all recruiting functions — including agency recruiting, corporate recruiting, sourcing, recruiting operations, and onboarding — ensuring alignment, consistent communication, and follow-through on priorities set by TA leadership. The Recruiting Coordinator exercises sound judgment in managing shifting priorities, handling confidential information, and representing the TA leader and department professionally with internal and external stakeholders. This role is well-suited to someone who is highly organized, discreet, and energized by supporting a growing team in a dynamic, entrepreneurial environment. Talent Acquisition Leadership & Administrative Support — 50 % Provide executive administrative support to the VP, Talent Acquisition, including managing calendars, scheduling meetings, coordinating travel and events , and prioritizing competing demands using independent judgment. Serve as the central point of contact and liaison between the VP and recruiting sub-teams (agency recruiting, corporate recruiting, sourcing, onboarding, and recruiting operations), ensuring consistent communication and alignment on priorities. Monitor and triage the VP's inbox and calendar requests, flagging time-sensitive items and drafting or sending correspondence on the VP's behalf as appropriate . Handle confidential candidate , employee , and departmental information with a high degree of discretion and professionalism. Draft, edit, and format correspondence, presentations, and department communications on behalf of TA leadership. Anticipate the VP's needs and proactively follow up on outstanding commitments across recruiting teams. Meetings, Events & Materials Preparation — 20 % Coordinate logistics for recruiting team meetings, department all-hands, and cross-functional touchpoints, including scheduling, room/virtual setup, and agenda distribution. Attend meetings as requested, capture notes and action items, and drive follow-up to ensure timely completion. Prepare and format materials for recruiting events, career fairs, hiring days, onboarding sessions, and leadership presentations. Support planning and execution of TA team events, offsites, and culture-building activities. Reporting, Deliverables & Operational Support — 10 % Maintain and update recruiting metrics and dashboards (e.g., pipeline activity, time-to-fill, headcount, and requisition status) to support leadership decision-making. Manage and submit expense reports for reimbursements in a timely manner . Support tracking of departmental budget items, vendor invoices, and recruiting tool/license administration. Maintain accurate process documentation and standard operating procedures for the TA function. Provide hands-on support for ad hoc leadership deliverables and reporting requests. Project Coordination, Discretion & Core Team Participation — 10 % Track and support cross-departmental TA projects and initiatives, helping ensure milestones are met on time. Participate in Talent Acquisition core team initiatives, team-building activities, and broader People/HR function events to strengthen team cohesion. Exercise sound judgment and discretion when coordinating sensitive information across recruiting departments.