Recruiting Operations Specialist

Job description

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms. POSITION OVERVIEW We are seeking a Recruiting Operations Specialist to own and continuously improve the systems, data, and operational processes that power Saronic’s recruiting organization. This role is responsible for ensuring our recruiting infrastructure scales alongside the business by optimizing recruiting technology, reporting, workflows, and operational excellence. The ideal candidate is a self-starter who thrives in a fast-paced environment and enjoys taking ownership. They are comfortable working autonomously, proactively solving operational challenges, and driving initiatives from concept through execution while continuously improving the systems, data, and processes that enable exceptional hiring. KEY RESPONSIBILITIES - Manage the day-to-day administration and configuration of Saronic’s Applicant Tracking System (Ashby), ensuring system integrity, data accuracy, and alignment with recruiting operations. - Evaluate and implement new ATS functionality and recruiting technologies to improve recruiter efficiency, user experience, and operational effectiveness. - Develop and maintain dashboards, reporting, and analytics that provide business leaders with visibility into hiring performance, pipeline health, and operational trends. - Monitor requisition health, pipeline activity, and ATS data quality, proactively identifying aging requisitions, stalled pipelines, and operational inconsistencies while partnering with recruiters to drive timely resolution. - Support workforce planning by maintaining accurate recruiting data, auditing hiring demand against approved headcount, identifying discrepancies, and partnering with Recruiting leadership and Finance to ensure alignment. - Develop and maintain recruiting documentation, operational resources, and standard operating procedures to promote consistency, scalability, and adoption across the recruiting organization. QUALIFICATIONS - 1 - 2 years of experience in Recruiting Operations, Talent Operations, Recruiting Coordination, HR Operations, or a related operational role. - Experience administering an Applicant Tracking System (Ashby highly desired), including system configuration, reporting, workflow management, and data maintenance. - Skilled in building recruiting reports, dashboards, and operational analytics that support hiring strategy and business decision-making. - Proficiency in Excel or Google Sheets, with the ability to analyze and interpret operational data. - Excellent organizational, written, and verbal communication skills with exceptional attention to detail. - Self-starter with a demonstrated ability to take ownership, independently execute projects, solve operational challenges, and manage multiple priorities in a fast-paced environment. PREFERRED QUALIFICATIONS - Experience working in a high-growth technology or startup environment - Proficiency with Ashby ATS or another modern Applicant Tracking System. - Familiarity with recruiting technology implementations, system integrations, or automation initiatives. - Knowledge of workforce planning, headcount management, or recruiting capacity planning. - Demonstrated success serving as a subject matter expert for recruiting systems, training end users, and driving platform adoption. PHYSICAL DEMANDS - Prolonged periods of sitting at a desk and working on a computer - Occasional standing and walking within the office - Manual dexterity to operate a computer keyboard, mouse, and other office equipment - Visual acuity to read screens, documents, and reports - Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies - Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages) BENEFITS Medical Insurance: Comprehensive health insurance plans covering a range of services. Saronic pays 100% of the premium for employees and 80% for dependents Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care. Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents Time Off: Generous PTO and Holidays Parental Leave: Paid maternity and paternity leave to support new parents Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses Retirement Plan: 401(k) plan with company match Stock Options: Equity options to give employees a stake in the company’s success Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office Saronic CCPA Notice for Candidates and California Employees https://saronic-assets-public.s3.us-east-2.amazonaws.com/Saronic%20CCPA%20Notice%20for%20Candidates%20and%20California%20Employees.pdf If this role is based in the United States, it requires access to export-controlled information or items that require “U.S. Person” status. As defined by U.S. law, individuals who are any one of the following are considered to be a “U.S. Person”: (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3) https://www.govinfo.gov/link/uscode/8/1324b. Saronic does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. We are also committed to providing reasonable accommodations for qualified individuals with disabilities.