Recruiting Ops Coordinator (Los Angeles, CA)

Job description

**About Circadia Health** Circadia Health is a growth-stage healthcare AI company on a mission to prevent avoidable hospitalizations and transform senior-care operations. Our Circadia Intelligence Platform combines: - Contactless sensing that monitors respiration and motion with medical-grade accuracy - Native predictive models that detect 85% of preventable adverse events several days in advance - Enterprise integrations that operationalize predictions directly inside EHR, care-coordination, billing, and compliance workflows Today, our technology touches 40,000+ post-acute patients daily across skilled-nursing, home-health, and home-care networks. We are backed by leading healthcare and AI investors and headquartered in El Segundo, CA. **About the Role**Our recruiting team is only as fast and effective as the operations behind it. As Circadia scales nationally across skilled nursing, home health, and virtual care — and grows our Clinical, Tech, and Corporate teams alongside it — we need someone who can own the behind-the-scenes engine that keeps hiring moving: scheduling, onboarding, systems, and process. This is not a back-office role. You'll be the connective tissue that lets our recruiters focus on candidate relationships and closing, while you make sure nothing falls through the cracks — from the first interview invite to a new hire's first day. If you're energized by building order out of moving parts and want a front-row seat to how a high-growth healthcare AI company hires, this is the role for you. ### Responsibilities - **Own Interview Scheduling & Coordination:** Coordinate interviews across multiple time zones, interviewers, and candidate types (clinical, technical, and corporate), keeping the process moving quickly without sacrificing a great candidate experience. - **Support Seamless Onboarding:** Own onboarding logistics for new hires — from offer acceptance through day one — including systems setup, paperwork, and coordinating with IT, People, and hiring managers to ensure every new hire feels prepared and welcomed. - **Maintain Recruiting Systems & Data Integrity:** Keep our ATS (Lever) and recruiting tools clean, accurate, and up to date — candidate stages, interview feedback, offer statuses — so the team always has a reliable source of truth. - **Partner Across the Recruiting Team:** Work closely with recruiters, hiring managers, and People leadership to anticipate scheduling needs, flag bottlenecks, and keep hiring pipelines moving efficiently. - **Drive Process Improvement:** Projects Identify opportunities to streamline recruiting operations — from interview logistics to onboarding workflows — and help build and document scalable processes as the team and company grow. - **Be a Steward of Candidate Experience:** Serve as one of the first points of contact for candidates — communicating clearly, warmly, and promptly so every candidate feels valued, regardless of outcome. ### Qualifications - 1-3+ years of experience in recruiting coordination, HR operations, or an administrative/operations support role - Highly organized and detail-oriented, with the ability to manage multiple calendars and moving pieces simultaneously - Experience with an ATS (Lever preferred) or the ability to learn new systems quickly - Strong written and verbal communication skills - Comfortable in a fast-paced startup environment with shifting priorities and tight timelines - Proactive, resourceful problem-solver who takes ownership without needing much oversight - Experience with, or enthusiasm for, responsibly leveraging AI tools to automate workflows and save the team time on repetitive operational tasks