Recruitment and Finance Specialist

Job description

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Law School? Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger. Job Description The Office of Career Services (OCS) provides a comprehensive range of career development services for Harvard Law School’s student and alumni population. The Recruitment and Finance Specialist supports employer programs and administrative and finance needs of the OCS. Responsibilities include the administration of the career services employer programs (job and firm fairs, networking events, employer coffee chats and office hours, recruitment and interview programs), administration of the job bank, career management system, and office scheduling and the day-to-day management of OCS finances. Works closely with the Director of Recruitment and Operations and other members of the team. As a Recruitment and Finance Specialist, you will: Serve as primary employer relations contact; communicate policies and resolves wide range of logistical issues, judging importance independently. Be responsible for the administration of the career services employer programs (job and firm fairs, networking events, employer coffee chats and office hours, recruitment and interview programs) Manage recruitment specific inbox. Organize complex calendar of employer visits and student interviews Maintain data; create various reports Manage office finances, schedules of employer visits, calendar of staff schedules and counseling appointments, resource library, employer information in OCS database (CSM) and staff vacation and out of office calendar Act as backup or secondary website content editor Manage a variety of financial duties including processing travel reimbursements and office bills Administer collection of fees for recruitment programs and employer sponsored events Work with finance office and Assistant Dean of OCS to prepare the annual budget, run monthly reports to track and review office spending Other duties as assigned Qualifications Basic Qualifications 5 or more years of experience in office administration or related field (business environment and/or customer service). Education beyond high school may count towards experience. Additional Qualifications and Skills We are looking for people with: Ability to multi-task, work independently and problem solve while exercising superb judgement. Strong written, verbal, and communication skills Strong computer skills including advanced knowledge of Microsoft Office (Excel, Word, PowerPoint, etc), internet technology and web-based applications, web page publishing, databases, and reporting tools and software. Experience in a service-driven operation where deadline management, problem resolution and logistics coordination are key responsibilities. Comfort working with financial information/billing; proven detail-orientation, superior service orientation, written and verbal communication skills, solid independent judgment/discretion. Must be a self-starter with team-orientation willing to grow in the position. Additional Information Standard Hours/Schedule: 35 hours per week; Full-Time, M-F. Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position Pre-Employment Screening: Identity Other Information: While the position is based on campus in Cambridge, MA, this role has the opportunity for a hybrid work arrangement (some combination of on campus and remote), subject to business need and manager review/approval. 5 days on-site per week during academic year. Hybrid during summer (2 days WFH, 3 days in office). All offers are made by HLS Human Resources. #LI-MH1 Work Format Details This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 055. Please visit  Harvard's Salary Ranges   to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page . EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination . We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy . Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.