Recruitment Assessments Coordinator

Job description

Anticipated Contract End Date/Length: September 7th, 2026 - August 27th, 2027 Work set up: Hybrid (3 days onsite during peak time) Our client in the global professional services industry is seeking a Recruitment Assessments Coordinator to support its Human Resources / Talent Acquisition function. The role will focus on coordinating recruitment assessment activity and ensuring candidates, recruiters, hiring teams and assessment stakeholders have a smooth, timely and well-organised experience throughout the assessment process. The successful candidate will combine strong coordination and administration skills with an understanding of recruitment processes, candidate relationship management and assessment workflows. This is a role suited to someone who is highly organised, comfortable managing multiple priorities and confident communicating with candidates and internal stakeholders. What you will do: Coordinate end-to-end recruitment assessment activity for approved vacancies, ensuring candidates are scheduled, briefed and progressed through the relevant stages. Manage assessment logistics, including invitations, scheduling, reminders, assessment instructions, follow-ups and status tracking. Act as a key point of contact for candidates throughout the assessment process, providing clear and timely communication and helping to resolve queries. Coordinate with recruiters, hiring managers, Human Resources, assessment providers and other stakeholders to ensure assessment activity runs smoothly. Maintain accurate candidate and assessment records within the relevant recruitment / candidate relationship management systems. Monitor candidate progress and proactively follow up on outstanding actions, incomplete assessments, scheduling issues and delays. Ensure candidates receive the correct assessment information, preparation guidance and next steps at each stage of the process. Support the consistent application of recruitment and assessment processes, policies and best practices. Identify recurring assessment or recruitment coordination issues and recommend practical improvements to improve efficiency and candidate experience. Analyse recruitment and assessment data to identify trends, bottlenecks and opportunities for process improvement. Prepare or maintain status updates, trackers and reports for recruitment leadership and relevant stakeholders. Manage multiple vacancies and candidate pipelines simultaneously while maintaining accuracy and meeting agreed timelines. Participate actively in team discussions, sharing observations and solutions based on candidate and assessment activity. Work independently with increasing ownership and become a subject matter resource for recruitment assessment coordination processes. Previous experience in recruitment coordination, talent acquisition, HR coordination, assessment coordination, recruitment administration or a closely related function. Intermediate proficiency in Candidate Relationship Management. Intermediate proficiency in Candidate Assessments and Recruiting Processes. Strong organisational and time-management skills, with the ability to manage multiple candidates, vacancies and deadlines simultaneously. Strong written and verbal communication skills, with confidence communicating with candidates and stakeholders at different levels. High attention to detail and the ability to maintain accurate candidate, assessment and recruitment records. Experience working with applicant tracking systems (ATS), candidate relationship management (CRM) systems or other recruitment technology. Good working knowledge of Microsoft Office / Microsoft 365, particularly Outlook, Excel and Teams, or equivalent workplace tools. Ability to work independently, take ownership of tasks and proactively follow up on outstanding actions. A practical, solutions-focused approach to resolving scheduling, candidate and recruitment process issues. Comfort working in a fast-paced, high-volume recruitment environment where priorities may change. Experience that would be advantageous Experience coordinating online or virtual recruitment assessments, interviews, testing or assessment centres. Experience working with external assessment providers or third-party recruitment technology platforms. Experience supporting recruitment within a large, complex or global organisation. Experience in professional services, consulting, technology, financial services or another corporate environment. Experience producing recruitment reports, maintaining hiring trackers or analysing recruitment funnel / assessment data. Experience identifying and improving recruitment or assessment processes. Candidates must be legally authorized to live and work in the country where the position is based, without requiring employer sponsorship. HelloKindred is committed to fair, transparent, and inclusive hiring practices. We assess candidates based on skills, experience, and role-related requirements. We appreciate your interest in this opportunity. While we review every application carefully, only candidates selected for an interview will be contacted. HelloKindred is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, colour, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under applicable law. Who is HelloKindred? HelloKindred are specialists in staffing marketing, creative and technology roles, offering a range of talent solutions that can be delivered on-site, remotely or hybrid. 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