Recruitment Operations Specialist (NOC 12101)

Job description

JOB DETAILS - Location: Vancouver, BC (on-Site) - Employment Type: Permanent, Full-time (37.5 hours per week) - Department: Business Operations - Start Date: As soon as possible - Salary: $80,000 CAD per year ($41.03 CAD per hour) - Additional Compensation: Eligibility for a discretionary performance-based bonus in accordance with company policy. - Language of Work: English - Vacancies: 1 OUR FIRM Agentis Capital Advisors is a leading global financial advisor with a reputation for delivering unparalleled value and advice to its clients. The firm has received numerous industry awards in recent years, including 2024 P3 Awards Financial Advisor of the Year, multiple 2023 industry deal awards, Proximo Infra's 2022 North American Financial Advisor of the Year, and IJGlobal's 2022 Judge's Choice Award. Our guiding principles and ability to generate value for clients set us apart. Agentis acts as a sell-side and buy-side advisor on a wide variety of global transactions, including renewable power, energy, digital, transportation, and public-private partnerships. Our clients include leading infrastructure funds, pension funds, contractors, and governments. Agentis Capital Advisors is a business segment of Agentis Capital Partners, which operates a synergistic platform across four main business segments: Agentis Capital Partners (principal investments), Agentis Capital Advisors (financial advisory and asset management services), Agentis Capital Mining Partners (mining advisory), and Agentis Capital Markets (capital markets). THE OPPORTUNITY The Recruitment Operations Specialist will collaborate with the Operations team and senior leadership to help the company achieve its business objectives, execute improvement initiatives, and fulfill key operational activities. You will work closely with the firm’s Operations team daily, with a primary focus on the firm’s recruitment and talent management operations, and will use and help develop AI-assisted tools supporting the firm’s recruitment and talent-management processes. You will be an important member of a professional team and instrumental in shaping the firm's culture and success. YOUR CONTRIBUTION The role requires strong judgment, high ownership, and the ability to manage multiple priorities in a fast-paced environment while communicating clearly and consistently with stakeholders. The role is designed to grow: as you develop, you will assume increasing ownership of the recruitment function and the operational processes you run. The Recruitment Operations Specialist will be responsible for, but not limited to, the following: - Drive and deliver on recruitment operations end-to-end: - Consult with hiring managers to identify current and anticipated staffing requirements - Prepare and post job advertisements - Review and screen applications against established criteria - Source and contact prospective candidates - Coordinate candidate assessments, interviews, and selection processes - Communicate employment requirements and terms to applicants - Notify applicants of hiring decisions - Prepare employment offers for approval - Maintain recruiting systems and data (e.g., the ATS) with accurate stages, notes, and score capture, and produce weekly recruiting reports for management - Support talent sourcing activities and candidate outreach in collaboration with the hiring lead - Coordinate onboarding and offboarding logistics and documentation, and maintain organized employee records - Support the design, implementation, and monitoring of recruitment projects, processes, and systems to improve functional efficiency and effectiveness within the business operations - Develop and maintain approved ATS workflows, recruitment automations, reporting dashboards, and AI-assisted tools to improve candidate tracking, communications, and recruitment-process efficiency - Prepare reporting materials and update management on the status and performance of hiring and operational initiatives - Perform other recruitment and human-resources administration duties consistent with the scope of this position YOUR SKILLS AND EXPERIENCE - Bachelor’s degree in commerce, management, finance, or a related discipline - Minimum two years of experience in recruitment operations or human-resources coordination, including practical experience with full-cycle recruitment. Business-operations experience is considered an asset - Demonstrated proficiency using AI systems, automations, and recruitment software suites in day-to-day operations - Experience building with AI tools, such as automations, workflows, or small applications, is required - Experience with full-cycle recruitment and understanding of HR practices is required - Exceptional organizational, interpersonal, and written and verbal communication skills - Ability to manage multiple initiatives or projects, with strong organizational and prioritization skills - Ability to work in a team environment that requires high initiative, minimal supervision, and an ability to address shifting priorities in a high-pressure environment - Discretion and trustworthiness with confidential information, including candidate and personnel matters - Strong attention to detail BENEFITS - Immediate access to extended Health, Dental, and Vision coverage - Three weeks paid vacation - Discretionary performance-based bonus - Paid sabbatical every two years of employment - Immediate access to principal investment opportunities alongside Partners - Employee ownership program that commences for all individuals from the end of their first full fiscal year of employment